Associate Director, Budget Project Management

Agency Hearts & Science | Media Operations

About the role

As a Budget Project Manager, you will play an important role as the account and relationship support for all client financial matters between our clients, account management, activation, and finance teams. This is a non-traditional role in a fast-paced client services environment, requiring significant attention to detail, precision, and top relationship-building skills. Strong problem-solving skills and commitment to seeing things to closure, along with a sense of urgency, are needed to build credible partnerships with both internal and external clients.

Responsibilities

• Project Management and Communication
  • Ensure clear progression of related financial tasks across the business
  • Steward new client onboardings and ensure setup is completed timely and accurately
  • Serve as a liaison between the client’s budget management group and the client team(s) to help coordinate projects across the business
  • Support strong client relationships by developing outputs for reporting deliverables and troubleshooting as needed to meet client expectations and those of the Budget Project Management function
  • Help identify and troubleshoot any issues through the workflow to ensure tasks progress in a timely manner
  • Attend or lead periodic client-related or departmental meetings
• Billing
  • Establish relationships with client’s finance and procurement teams and be the primary point of contact for any client-related billing questions
  • Partner with client teams to ensure POs are received and revised in a timely fashion
  • Establish and monitor billing practices to ensure they are in accordance with client obligations
  • Act as the primary support role for all items related to client billing internally
  • Provide core support for ensuring timely receipt of client payment
  • Track and maintain clear records of billing activity
  • Review and support generation of core billing files and upload to client financial systems
  • Prepare and maintain client financial reporting reports and backups as needed
• Reporting and Compliance
  • Ensure all appropriate documentation and authorizations are received in compliance with policies
  • Review documentation and workflows to ensure compliance with processes and procedures
  • Be familiar with and adhere to clients' contractual obligations, departmental processes, and procedures
  • Develop and maintain regular financial reports to summarize the state of the account
  • Review and follow up on key financial reports and ensure outstanding items are addressed on a timely basis by working with internal teams
  • Develop and maintain agency and client forecasting files
  • Assist in deliverables related to audit compliance
  • Enforce operations policies and best practices across the business

Requirements

• 8+ years of experience with growing responsibility in digital media client finance or budget management positions
• College degree in Finance or Marketing or equivalent work experience
• Familiarity across Prisma, MediaOcean, Dynamics 365, and Cognos preferred
• Strong ability to develop and foster relationships
• Strong attention to detail, problem-solving, developing solutions, and troubleshooting
• Strong project management skills
• Excellent oral, written, and interpersonal communication skills

Pay

New York: $70,000.00–$125,000.00

Schedule

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.