Associate Director - Board Operations

We need to output HTML fragment with sections: About the role? The posting includes "About The Opportunity" and "JOB SUMMARY". We need to use

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections when there is real specific content. We need to preserve all substantive info, not invent or summarize away detail. Remove boilerplate like EEO, application instructions, etc. Also remove duplicated lines. We need to decide which sections to include. Content: - About The Opportunity: includes job summary and responsibilities description. Could map to "About the role" heading. - Responsibilities: many bullet-like sentences. We'll put under

Responsibilities

with

• items. - Requirements/Qualifications: Minimum Qualifications list. Could be under

  Qualifications

  or Requirements. We'll use Qualifications. - Skills: maybe not explicit separate list; but we have technology skills, writing ability, etc. Could be under Skills. - Benefits: mention "Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation." That's specific enough to create Benefits section. - Pay: compensation grade/pay type and expected hiring range $76,335.00 - $107,823.75. That's specific, so include Pay section. - Schedule: not mentioned except "Ability to travel and a flexible schedule on occasion are required." That's somewhat schedule info but not explicit schedule like full-time/part-time. Might be considered schedule? The instruction: never create Pay/Schedule/Benefits sections unless posting actually states them. It does mention flexible schedule on occasion, but not a defined schedule. Might be considered schedule content? It's vague. Safer to omit Schedule section because not explicit schedule like hours per week. We'll omit. - Also we have "Additional Information" about Northeastern considers factors... that's more generic; could be omitted as boilerplate? It's not EEO but still generic. Might be considered additional info but not required. We'll keep maybe under About the role? Probably not needed. - Also "Position Type General Administration" could be included maybe under About the role. We need to preserve all substantive info; we shouldn't drop important details like "Ability to travel and a flexible schedule on occasion are required." That's a requirement; we could put under Requirements or Qualifications. We need to avoid duplication: many responsibilities repeated. We'll consolidate unique items. Let's extract responsibilities list: From first paragraph: "providing organization and leadership for activities and responsibilities of the Board of Trustees and its committees" and "assisting with the strategic direction for Advancement’s Community Engagement Initiative." Then bullet-like list after "The Associate Director must be able to:": - Develop and maintain a board relations manual, board calendars, and a repository of all board documents. - Develop and create innovate ways to engage university stakeholders with an emphasis on Trustees’ relationships, - Implement relationship and engagement strategies. - Develop working knowledge of Salesforce and ensure activity is accurate and up to date in order to inform relationship strategies. - Provide support for all Northeastern University board activities as assigned and develop understanding of governance rules and regulations for all national and international entities. - Initiate and provide project management for the creation and/or improvement of relationship management and business processes; monitor and evaluate operational effectiveness and effect changes required for improvement. - Support all activities of the Board Secretary, including autonomously implementing short- and long-range organizational goals, objectives, and operating procedures. - Coordinate logistics for board meetings including technology, remote communications, and materials. - Communicate and coordinate with board members for ad hoc/special meetings and assist in development of communications to the board, including dashboard updates. - Manage OnBoard secure portal, including providing training to users and assisting with accessibility and functionality problems experienced by users. - Manage regulatory and policy requirements (annual trustee Conflict of Interest disclosure, ITAR filings, FCC filings, Signature Authority Delegations) - Draft, circulate, and maintain minutes of board and committee meetings and other university governance documents. - Coordinate with staff across the university on developing board materials. - Develop and deploy strategic benchmarks and KPIs within a multi-year plan to measure success in ways that demonstrate positive impact on staff, alumni, and the global university system and its surrounding communities. - Attend Board and committee meetings to provide procedural, governance, and operational support. - Maintain strict confidentiality. Then later "Key Responsibilities & Accountabilities" repeats many items; we can deduplicate. Also there are sections: Trustees’ Emeriti Program Management, Office Management, Compliance Program Support, Other Duties As Assigned. We should include those as responsibilities as well. Let's extract those: Trustees’ Emeriti Program Management: - Manage and support at all activities and events involving Trustees' Emeriti program. - Develop and create innovate ways to engage Trustees’ Emeriti with an emphasis on relationships, and engagement strategies. - Develop working knowledge of Salesforce and ensure activity is accurate and up to date in order to inform relationship strategies. Office Management: - Hire, orient, and train one administrative professional staff member, temporary employee, or student intern, as needed. - Provide guidance, feedback, coaching, and mentoring to direct report and lead by professional example to promote their professional and personal development. - Daily management of direct report including goal setting and performance evaluation. - Manage department budget and reconcile expenses. Compliance Program Support: - Serve as backup to guide and advise Board Secretary on compliance program matters within the Advancement Division. - Be willing to collaborate with Advancement team members and create a working knowledge of compliance-related matters and their impact on philanthropic initiatives. - Support the implementation of strategic initiatives. - Partner with stakeholders and internal and external constituencies to ensure programming supports the divisions and university’s values and strategic goals. Other Duties As Assigned: - Recognize that the nature of the work is dynamic and be flexible in accepting other responsibilities that further the mission and vision of the university when needed. Now Minimum Qualifications: - Bachelor’s degree required and a minimum of 5 years of relevant experience. - Significant demonstrated experience with project management, organization, documentation, process development, communications, and presentations. - Strong technology skills are critical. - Must have clear and concise writing ability, a process orientation, exemplary customer service skills and orientation, and impeccable attention to detail. - Must be able to exercise absolute discretion and good judgement when dealing with confidential and sensitive material. - Demonstrated ability to manage an intense workload and produce quality results in a fast-paced environment. - Possess the skills necessary for building relationships with external (trustees, donors, prospects) and internal constituents (senior administration, deans, faculty, staff, students) and be highly professional and collaborative in approach. - Ability to travel and a flexible schedule on occasion are required. - The successful candidate will be an innovative, strategic and results-oriented leader with a broad vision for the importance of relationship management in achieving division and institutional success and excellence. - They must be adept at facilitating difficult discussions, shepherding change, creating and strengthening partnerships, and aligning an array of efforts across the division and within the context of the greater university. - Demonstrated interest and ability as a collaborator and relationship builder, with strong interpersonal skills and ability to build coalitions and collaborative working relationships with a broad range of individuals and groups, including senior administration, to achieve results. We can treat these as qualifications. Skills: maybe we can extract technology skills, writing ability, interpersonal skills, etc. But we already have qualifications covering many. Could still have Skills section for e.g., "Strong technology skills", "clear and concise writing ability", "process orientation", "exemplary customer service skills", "interpersonal skills", "relationship building". But to avoid duplication, we could put those under Qualifications. The instruction: Prefer a few substantive sections over many thin ones. So we could combine Qualifications and Skills into one Qualifications section. But we need to follow headings list: we can use Qualifications heading and include both education/experience and skills. Thus sections: About the role, Responsibilities, Qualifications, Benefits, Pay. We must not include Schedule. Now we need to format. We'll output:

  About the role

  ... (summary)

  But we need to preserve all substantive info; we can include the job summary paragraph: "Reporting directly to the Board Secretary, the Associate Director of Board Operations and Assistant Secretary to the Board of Trustees is responsible for 1) providing organization and leadership for activities and responsibilities of the Board of Trustees and its committees and 2) assisting with the strategic direction for Advancement’s Community Engagement Initiative." plus maybe "Position Type General Administration". Also "About The Opportunity" heading. We'll include that as About the role. Now Responsibilities: we need to list unique items. Let's compile a list without duplicates. I'll create a set: - Provide organization and leadership for activities and responsibilities of the Board of Trustees and its committees. - Assist with the strategic direction for Advancement’s Community Engagement Initiative. - Develop and maintain a board relations manual, board calendars, and a repository of all board documents. - Develop and create innovative ways to engage university stakeholders with an emphasis on Trustees’ relationships. - Implement relationship and engagement strategies. - Develop working knowledge of Salesforce and ensure activity is accurate and up to date to inform relationship strategies. - Provide support for all Northeastern University board activities as assigned and develop understanding of governance rules and regulations for all national and international entities. - Initiate and provide project management for the creation and/or improvement of relationship management and business processes; monitor and evaluate operational effectiveness and effect changes required for improvement. - Support all activities of the Board Secretary, including autonomously implementing short- and long-range organizational goals, objectives, and operating procedures. - Coordinate logistics for board meetings including technology, remote communications, and materials. - Communicate and coordinate with board members for ad hoc/special meetings and assist in development of communications to the board, including dashboard updates. - Manage OnBoard secure portal, including providing training to users and assisting with accessibility and functionality problems experienced by users. - Manage regulatory and policy requirements (annual trustee Conflict of Interest disclosure, ITAR filings, FCC filings, Signature Authority Delegations). - Draft, circulate, and maintain minutes of board and committee meetings and other university governance documents. - Coordinate with staff across the university on developing board materials. - Develop and deploy strategic benchmarks and KPIs within a multi-year plan to measure success in ways that demonstrate positive impact on staff, alumni, and the global university system and its surrounding communities. - Attend Board and committee meetings to provide procedural, governance, and operational support. - Maintain strict confidentiality. - Manage and support all activities and events involving Trustees' Emeriti program. - Develop and create innovative ways to engage Trustees’ Emeriti with an emphasis on relationships, and engagement strategies. - Hire, orient, and train one administrative professional staff member, temporary employee, or student intern, as needed. - Provide guidance, feedback, coaching, and mentoring to direct report and lead by professional example to promote their professional and personal development. - Daily management of direct report including goal setting and performance evaluation. - Manage department budget and reconcile expenses. - Serve as backup to guide and advise Board Secretary on compliance program matters within the Advancement Division. - Be willing to collaborate with Advancement team members and create a working knowledge of compliance-related matters and their impact on philanthropic initiatives. - Support the implementation of strategic initiatives. - Partner with stakeholders and internal and external constituencies to ensure programming supports the divisions and university’s values and strategic goals. - Recognize that the nature of the work is dynamic and be flexible in accepting other responsibilities that further the mission and vision of the university when needed. We might have duplicates like "Develop working knowledge of Salesforce..." appears multiple times; we keep one. Now Qualifications: list items. - Bachelor’s degree required and a minimum of 5 years of relevant experience. - Significant demonstrated experience with project management, organization, documentation, process development, communications, and presentations. - Strong technology skills are critical. - Must have clear and concise writing ability, a