Associate Dean, Student Affairs and Admissions (Assistant, Associate, or Full Professor)

About the role

The Associate Dean for Student Affairs and Admissions (ADSAA) serves as a senior leader within the Boonshoft School of Medicine (BSOM). This individual provides strategic leadership and operational oversight for the Office of Student Affairs and Admissions (OSAA) including medical student admissions, student affairs, student wellness and well-being initiatives, student engagement, academic records and registration, financial aid services, and key components of the student experience within undergraduate medical education.

Responsibilities

• Provide strategic oversight for OSAA, including staff supervision, operational planning, budgeting, program assessment.
• Oversee student support services and student organizations, co-curricular programs, and programs that promote professional development and student engagement.
• Lead institutional efforts to promote student well-being, belonging, and a supportive learning environment.
• Ensure compliance related to student health, safety, and onboarding requirements, i.e., immunizations, background checks, drug screening, training requirements, and other institutional/clinical site requirements.
• Oversee occupational exposure (e.g., needle stick injuries, blood-borne pathogen exposure), including referral to appropriate resources, documentation, follow-up, and coordination with institutional and clinical partners.
• Provide oversight for financial aid services for medical students, including coordination of financial aid counseling, scholarship/loan processes, debt management resources, and compliance with applicable institutional, state, federal requirements.
• Serve as a key student advocate and advisor, providing guidance related to leaves of absence, student conduct matters, and challenges impacting student success and well-being.
• Collaborate with Student Success, Medical Education, and clinical leadership to ensure alignment of student support systems with academic progression and learner development.
• Provide leadership for student professionalism and conduct processes, including the review, triage, follow-up, and resolution of concerns involving student behavior, in collaboration with institutional partners.
• Ensure structured institutional response pathways for student-reported mistreatment and learning environment concerns in collaboration with appropriate offices.
• Serve in an ex officio role for the Student Promotion Committee and participate in committees related to student progress and academic standards.
• Provide leadership for major student events and ceremonies, including orientation, White Coat Ceremony, Match Day, Convocation, Commencement.
• Lead holistic admissions processes supporting the mission, values, and strategic priorities of BSOM.
• Provide strategic leadership and oversight for applicant recruitment, interview processes, admissions committee operations, admissions decisions, and communication with applicants.
• Serve as the primary liaison to the AAMC for admissions-related reporting and compliance, including adherence to admissions traffic rules.
• Oversee admissions policies, procedures, technical standard attestations, and related governance processes to ensure compliance with institutional and LCME requirements.
• Develop and implement enrollment management strategies informed by admissions and enrollment data.
• Prepare and present admissions, enrollment, and applicant pool data to leadership.
• Oversee operational systems to ensure efficient, accurate, secure, and student-centered admissions processes.
• Collaborate with relevant stakeholders to align pathway, bridge, and dual-degree programs with admissions strategy and mission-driven recruitment goals.
• Support recruitment and retention efforts that enhance the educational environment and student experience.
• Maintain proficiency with admissions systems/technologies, including AAMC admissions platforms and institutional student information systems.
• Maintain institutional accountability for visiting medical students records and processes, ensuring compliance and coordination with relevant partners.
• Serves as a member of the Dean's Executive Cabinet and collaborates with institutional leadership on strategic initiatives related to medical education and student affairs.
• Collaborates with the Associate Dean for Accreditation and Quality Improvement to ensure compliance with Liaison Committee on Medical Education (LCME) accreditation standards related to student affairs, student services, admissions, financial aid, compliance, and the learning environment.
• Participates in assigned committees, task forces, accreditation activities, and institutional governance processes.
• Utilizes student outcomes, admissions metrics, and survey data to support strategic planning and continuous quality improvement efforts.
• Performs other duties as assigned.

Qualifications

• A terminal degree in their field from an accredited institution.
• If a physician, must be board certified or board eligible in their specialty and eligible for medical licensure in the State of Ohio.
• Five years' experience in a medical school or higher education environment with demonstrated knowledge of undergraduate medical education, student affairs, admissions processes, or LCME accreditation standards.
• Minimum of five years of progressive leadership experience in medical education, student affairs, admissions, academic affairs, student services, or a related area.
• Demonstrated record of scholarly, professional, or programmatic contributions in medical education, student affairs, admissions, or related fields, which may include publications, presentations, program evaluation, educational innovation, data-informed improvement initiatives, or other evidence of impact and professional engagement consistent with academic promotion expectations.
• Demonstrated ability to lead teams and collaborate effectively across diverse stakeholder groups, including faculty, staff, students, and institutional leadership.
• Demonstrated success working collaboratively with faculty, students, staff, and institutional leadership.
• Demonstrated commitment to student success, professionalism, learner well-being, and educational excellence.