Associate Data Systems Analyst

Qualifications

• Baccalaureate degree from an accredited college; preference for bachelor's degree in education or computer science/information technology
• Minimum three (3) years of experience in training, supporting various software applications, and/or proficiency with Excel and/or other data analysis tools
• Additional consideration for knowledge and experience with SMPSB's current student information system and/or business applications

Reports to

Supervisor of Computer Services

Supervises

Contractors and any other employees who may be assigned from time to time

Responsibilities

• Develop expertise in using the student information system, business application system and other data systems in use within the school system
• Provide and retrieve Student Information (SIS reports), Human Resources, Accounting, and Payroll reports to appropriate authorities, including but not limited to the Louisiana State Department of Education, auditors, and parents
• Facilitate and assist with research, comparisons and data analysis using all available and applicable data systems and data tools across the district to ensure effectiveness and help facilitate continued and future implementations
• Ensure state reporting, district, federal, and any other deadlines/requirements; verify and validate reported data as truthful and accurate
• Extract data from multiple data systems and prepare reports in a logical format as requested by the supervisor
• Organize and correlate information gathered, and diagram general conceptual designs
• Facilitate public records requests that fall within the scope of the systems managed
• Work with Supervisor and other individual department users to determine their information processing needs and respond to these needs as directed
• Fulfill the role of "Help Desk" support for data systems used within the school system, including but not limited to Student Information System, Human Resources, Accounting, and Payroll; users include school level employees, district level employees, and parents
• Troubleshoot software and data issues for all data systems
• Conduct training sessions for users on the Student Information System, Business Systems and any other district systems which fall in the realm of duties whenever necessary
• Prepare instructional training and usage material for users of the district's data system
• Assess the needs of the end users and facilitate training as necessary
• Develop and publish operating procedures and documentation based around Student Information System usage, Business Systems and other data systems when necessary
• Maintain written documentation for all applications implemented
• Abide by all PII and data privacy laws, policies and regulations
• Assist Supervisor of Computer Services with district data governance tasks
• Assist Supervisor of Computer Services with facilitating data sharing requirements and setups between district systems
• Participate in the implementation, including data conversions, of a new system or procedure by ensuring conformity between the conceptual plan and execution
• Review, analyze, and improve existing systems, procedures, and methods; determine and resolve causes of system problems
• Assist the Supervisor of Computer Services and Chief Financial Officer in establishing and implementing projects
• Confer with management and staff to discuss project requests, determine project feasibility, and establish project priorities
• Provide project design specifications using flow charts, written reports, and oral presentations
• Work with software vendors to maintain good relations and communicate the needs of the district
• Maintain good public relations between the community, parents and the school system
• Perform other tasks and assume other responsibilities as assigned by appropriate authorities

Requirements

• Three years of experience in computer programming, data systems analysis and design; or any combination of experience and training that assists with conversion, data validation, and accuracy of reporting data
• Considerable knowledge of computer capabilities, processes and proficiency with Excel and/or other data analysis tools
• Ability to analyze technical subject matter needs, controls, and reporting requirements
• Ability to prepare clear and concise reports, flowcharts and oral presentations
• Ability to establish and maintain effective working relationships with others

Terms of Employment

12 months per year

Evaluation

Annually, by Supervisor of Computer Services