Associate Conference Producer

Are you passionate about creating engaging and informative educational conferences for the Legal, Corporate, and Tax & Accounting Professionals industries? This role involves coordinating and executing logistical and administrative details to bring high-quality conferences to life for clients.

Responsibilities

• Help identify, recruit, and maintain relationships with speakers and subject matter experts who are leaders and influencers in their respective fields.
• Schedule and lead planning calls with speakers, faculty, and internal stakeholders to keep conference preparations on track.
• Draft and send welcome letters, confirmation emails, and other correspondence to speakers and faculty throughout the conference lifecycle.
• Manage and maintain accurate faculty and conference details on internal tracking sites.
• Conduct research on current and emerging topics and trends in the Legal, Corporate, and Tax & Accounting Professionals industries to inform conference planning.
• Draft conference agendas, session outlines, and related conference materials that are relevant, engaging, and informative.
• Coordinate the collection of speaker bios, headshots, presentations, and other required materials ahead of deadlines.
• Collaborate with marketing and event planning teams to help ensure consistent and effective promotion and execution of each event.
• Provide excellent customer service and professional representation of Thomson Reuters to clients and partners, including coordinating logistics for senior executives and external moderators.
• Produce run-of-show/housekeeping documents for program co-chairs, faculty, and AV teams.
• Travel to attend and assist with conferences, as needed, managing on-site logistics and speaker coordination.
• Leverage AI tools and adopt best practices to streamline research, content drafting, and administrative tasks while staying current on emerging AI trends relevant to conference programming.
• Support and help drive engagement for flagship events, such as the Executive Briefings, ensuring a premium experience for high-profile attendees.

Requirements

• 1–3 years of experience in conference programming or content strategy, with exposure to speaker curation and agenda development.
• Strong organizational skills and the ability to manage multiple deadlines, calls, and correspondence simultaneously.
• Demonstrated research skills and a critical eye for selecting and evaluating content for agendas and session materials.
• Strong writing skills, with the ability to draft clear, engaging agendas, session outlines, and correspondence.
• Strong presentation and interpersonal skills (both verbal and written).
• Comfortably engage business professionals and C-suite/senior executives, including via phone and email correspondence.
• High energy, accountability, and attention to detail and deadlines.
• A proactive, service-oriented approach to problem-solving and follow-through.
• Ability to travel domestically and internationally up to five times per year.
• Bachelor’s degree required (Liberal Arts preferred).
• Proficiency with MS Office Suite, especially PowerPoint.
• Basic understanding of conference AV technology.
• Familiarity with MS Teams, Zoom, On24, and other conference-related software solutions.

Benefits

• Hybrid Work Model: Flexible hybrid working environment (2-3 days a week in the office).
• Flexibility & Work-Life Balance: "Flex My Way" policies, including work from anywhere for up to 8 weeks per year.
• Career Development and Growth: Continuous learning and skill development through "Grow My Way" programming.
• Industry Competitive Benefits: Comprehensive benefits including flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, and employee incentive programs.
• Culture: Globally recognized for inclusion, flexibility, and work-life balance.
• Social Impact: Two paid volunteer days off annually and opportunities for pro-bono consulting and ESG initiatives.
• Additional Benefits: Market-competitive health, dental, vision, disability, and life insurance; 401k with company match; optional hospital, accident, and sickness insurance; fitness reimbursement; Employee Assistance Program; Group Legal and Identity Theft Protection; 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; Employee Stock Purchase Plan.

Pay

The base compensation range for this role varies by location. For eligible office locations including New York City, San Francisco, Los Angeles, Irvine (CA), McLean (VA), and Washington, DC, the range is $66,900 USD - $124,300 USD. For other eligible U.S. locations, the range is $58,100 USD - $107,900 USD. Base pay is positioned within the range based on knowledge, skills, experience, and internal equity. This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.