Associate Community Manager, Harvest at Limoneira

About the Company

Property Management Professionals (PMP) is an industry-leading association management firm providing innovative products and extraordinary services to common interest developments throughout California, Utah, and Texas. We are proud to offer a personalized, boutique level of service to our association clients, backed by the scale and resources of Odevo, one of the world's largest resident services companies. We are privately owned, locally independent, and passionately committed to elevating the lifestyle experience for the communities we serve. We are one of the fastest organically growing association management firms in each of our respective markets. Our company's growth coupled with the depth and breadth of our network creates a uniquely rare opportunity for professional growth. Additionally, our people-centric culture allows us to attract and retain the industry's top talent and has served as one of our primary competitive advantages over the past two decades.

Learn more at www.pmpmanage.com or follow us on Instagram (@pmpmanage), Facebook (@pmpmanage), and LinkedIn (linkedin.com/company/pmpmanagement).

Schedule

Hours: 10:00 AM – 6:00 PM, Tuesday through Saturday.

About the Role

This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and general business operations of the association. May assist with budget preparation, control of records and reports regarding operation, personnel changes, etc., and emergency service duties.

Responsibilities

• Ensure the telephone is answered properly and messages are handled courteously, accurately, and in a timely manner.
• Provide administrative and clerical support to the General Manager such as reports, letters/correspondence, and forms.
• Prepare binders, spreadsheets, and documentation for monthly Management Council meetings.
• Maintain calendars, contact lists, and schedules; conduct appropriate receiving and screening of calls and correspondence for the General Manager.
• Ensure all required notices are prepared and delivered.
• Compile job specification sheets for vendor bidding process.
• Work with vendors on requested bids and receive proposals.
• Develop and/or renovate policy and procedures where needed.
• Responsible for property signage, ensuring compliance with government codes.
• Manage administrative office processes, including homeowner call logs, homeowner files, annual calendars, monthly newsletters, COA Board packets/files, and other general office duties.
• Review daily property Incident Reports and take any required action.
• Compile daily renovation list for Property Services and take any required action.
• Other duties as assigned.

Qualifications

• 2 years of experience in the condo industry, managing homeowners associations, or hospitality experience; high-rise experience strongly desired.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong written communication skills and ability to effectively communicate.
• Excellent customer service skills.

Requirements

• Must be flexible to work 10:00 AM – 6:00 PM, Tuesday through Saturday.
• Strong organizational and communication skills, attention to detail, and ability to manage multiple tasks in a professional and efficient manner.
• Demonstrated reliability, professionalism, and a commitment to fostering a positive community while supporting the overall goals of the Association.