Associate, Benefit Compliance

Responsibilities

• Ensure all benefits plans and related processes comply with ACA, ERISA, HIPAA, and other applicable regulations.
• Configure Workday to generate 1094/1095-C forms; review, reconcile, and distribute required ACA reporting.
• Support annual 401(k) and FSA non-discrimination testing, preparing and reviewing census information, and coordinate required corrective actions.
• Support annual 401(k) audits, including data gathering and auditor requests.
• Calculate 401(k) profit-sharing contributions, support true-ups, and assist with SPD/SBC distribution requirements.
• Partner with benefit broker to prepare and update Form 5500 and WRAP documents.
• Complete and submit Form M1, CMS creditable/non-creditable coverage disclosures, RxDC filings, PCORI fee submissions, and Gag Clause Prohibition Compliance Attestation.
• Partner internally to provide mandatory reporting in relation to prevailing wage requirements under the Inflation Reduction Act.

Benefits Operations & Reconciliation

• Perform semi-monthly/monthly payroll-to-benefits and vendor reconciliations to ensure accuracy of deductions, invoices, and enrollment data.
• Manage benefits billing, including forecasting, opening purchase orders, coding invoices in ERP, and ensuring timely payment.
• Prepare benefit censuses for annual renewals and validate premiums against carrier data.
• Reconcile 401(k) contributions each payroll cycle to ensure accuracy between payroll, recordkeeping systems, and vendor files.
• Partner with Payroll to reconcile fringe requirements under Inflation Reduction Act.

Vendor & Internal Partnership Support

• Collaborate with third-party administrators, benefits carriers, payroll, finance, and HR technology teams to resolve data discrepancies and support ongoing plan administration.
• Aid in process improvements, system configuration updates, and documentation to enhance benefits compliance and operational efficiency.

Qualifications

• Strong understanding of federal and state benefit regulations.
• 5 years of human resources experience.
• 3 years experience with benefits compliance administration.
• High attention to detail and strong analytical skills.
• Intermediate Excel skills.

Preferred Qualifications

• Experience managing benefits in Workday HCM.
• Experience with billing Oracle ERP.
• Experience navigating benefit requirements related to federal contracts and the Inflation Reduction Act.
• Familiarity with GAAP.