Associate, Accounts Payable - Vintage Design

Job Summary

The Accounts Payable Associate plays an important role in supporting the accurate and timely processing of high-volume invoices and weekly payment activities. This position works closely with internal teams and vendors to ensure invoices are coded appropriately, discrepancies are resolved, and payment deadlines are met.

Essential Duties And Responsibilities

• Ensure accurate entry and processing of high-volume invoices, including appropriate G/L coding, pricing validation, and verification of supporting documentation.
• Prepare and route invoices for approval in accordance with company policies and established workflows.
• Support timely payment processing by maintaining accurate records and assisting with weekly check runs.
• Perform purchase order matching and research invoice discrepancies, including pricing, quantity, and coding variances.
• Reconcile vendor statements and resolve invoice, payment, and account discrepancies in a timely manner.
• Process invoices for materials, products, subcontractors, and recurring operating expenses.
• Aid with weekly check runs, including printing, distributing, filing, and maintaining payment documentation.
• Maintain organized vendor files, invoice records, and supporting documentation to ensure accurate recordkeeping and audit readiness.
• Communicate professionally with vendors and internal teams to resolve invoice, payment, and account-related inquiries.
• Assist with month-end close activities by assisting with invoice processing, account reconciliations, documentation, and reporting requirements.
• Aid with additional Accounts Payable responsibilities, including credit card coding, vendor setup documentation, vendor insurance tracking, credit applications, refunds, and related administrative tasks.
• Follow company policies, procedures, and internal controls to ensure compliance and financial accuracy.
• Other duties as assigned.

Requirements

• Education, Experience & Qualifications
• Required Qualifications:
• Must be legally authorized to work in the United States.
• 3–5 years of Accounts Payable experience in a professional office environment.
• Demonstrated experience processing high-volume invoices with strong accuracy and attention to detail.
• Experience supporting weekly check runs and meeting invoice processing deadlines.
• Experience with vendor statement reconciliation, invoice matching, and discrepancy resolution.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills.
• Ability to work on-site and collaborate in a team-oriented environment.
• Preferred Qualifications:
• Construction industry experience, preferably with a homebuilder, subcontractor, or related construction services organization.
• Experience processing subcontractor invoices.
• Familiarity with lien releases, waivers, vendor insurance tracking, or related contract administration processes.
• Experience working with ERP, accounting, or invoice processing systems.
• Associate's degree in Accounting, Business, or a related field.