Associate, Accounts Payable

About the Role

Memphis-Shelby County Schools is seeking dynamic educational champions ready to position our district as a national exemplar of education transformation. We need leaders with a fierce commitment to actualizing a bold vision that yields ambitious outcomes for more than 110,000 students and families across the Memphis-Shelby County area. The most successful candidates are:

• Courageous Thinkers & Doers Prepared to navigate and thrive in a complex and ambiguous environment on day one, present innovative ideas to address systemwide issues, and execute sustainable plans toward transformation.
• Solutions-Oriented See the possibilities, demonstrate the capacity to synthesize information and adjust short and long-term goals, and consistently find a window when doors close to deliver measurable results for kids and families.
• High-Performing Gamechangers Leader of leaders with the capacity to mobilize and empower an outstanding team, make people-centered data-informed decisions, and operate with a relentless hyperfocus on removing stubborn barriers that destroy the hopes and dreams of too many of our students.

The essential function of this position is to assist in performing responsible financial and office support work for the accounts payable department. The position is responsible for efficiently and accurately recording, summarizing, and reporting the result of financial activities and performing related tasks as assigned. The position works under general supervision, independently developing work methods and sequences.

Responsibilities

• Process and pay vendor invoices; travel expenses, reimbursement requests, copier leases, equipment maintenance, contract purchase orders, all utility invoices, and telephone invoices.
• Audit financial records by examining, verifying, and reviewing accounts, invoices, bills, and vouchers; research accounting problems and discrepancies in records; make or initiate corrections as necessary.
• Secure payment of outstanding vendor vCard and stale-dated payments.
• Compile data for and prepare periodic and special reports as required by the department, school, District, and other agencies; assist with various financial analyses as requested.
• Review and submit accounts payable check runs and upload data file to Regions for check processing.
• Review and approve copier invoices; maintain detailed copier information; and provide support to schools regarding copier transactions.
• Process invoices and payment requests and ensure all financial paperwork includes proper signatures, budgetary coding, and complies with Board policies and guidelines.
• Receive and respond to inquiries, concerns, complaints, and requests for assistance from personnel and vendors regarding areas of responsibility.
• Prepare, type, copy, file, transmit, and/or mail various records, reports, notices, forms, and correspondence.
• Attend staff, committee, and other meetings as required. Attend training, meetings, seminars, and/or workshops to enhance job knowledge and skills.
• Perform other duties as required, including but not limited to establishing and maintaining files, copying and filing documents, sending and receiving faxes and e-mails, answering the telephone, processing mail, maintaining lists and logs, ordering office supplies.

Requirements

• Graduation from an accredited college or university with a Bachelor’s Degree in Public or Business Administration, Accounting, or related field OR a combination of equivalent education and/or paid directly relevant experience for a total of four (4) years.
• Experience in a school district or local government setting is preferred.

Degree Equivalency Formula: Bachelor’s Degree = 4 years plus required years of experience. Master’s Degree = 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included.