Associate Accounts Payable Analyst

About the role

The Accounts Payable Associate Analyst is responsible for the accurate and timely processing of vendor invoices, vendor management, and expense report processing. This role plays a critical part in maintaining the financial integrity of the organization by ensuring that all payable transactions are recorded correctly and in compliance with company policies and procedures.

Responsibilities

• Invoice Processing: Receive and review vendor invoices, ensuring accuracy, completeness, and adherence to company policies. Verify the appropriate approvals and supporting documentation are in place for all invoices. Enter invoice details into the accounting system accurately and in a timely manner. Resolve discrepancies or issues with invoices, communicating with vendors and internal stakeholders as necessary. Follow up on recurring invoices not received by month end.
• Payment Processing: Assist in weekly payment run file preparation. Print, scan, and mail checks as part of the weekly payment run.
• Expense Report Processing: Review employee expense reports for accuracy, completeness, and compliance with company policies. Verify appropriate approvals and supporting documentation for all expense reports.
• Vendor Management: Ensure vendor accounts are accurately set up and maintained in the accounting system. Ensure that all proper documentation is received and verified. Maintain effective relationships with vendors, addressing any inquiries or issues related to billing and payments.
• Compliance and Reporting: Adhere to all relevant accounting principles, policies, and procedures. Assist in audit documentation, month-end, and year-end closing activities related to accounts payable. Prepare reports and analyses for subsidiary activities as required, providing accurate and timely information to management.

Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or other related area or an equivalent combination of education and experience.
• Familiarity in using accounting software, MS Office (specifically Excel), and other relevant tools.
• Analytical and problem-solving skills.
• Well organized to prioritize tasks and meet deadlines.
• Attention to detail and accuracy.
• Strong written and verbal communication skills.
• Customer-centric mindset with a focus on providing exceptional customer service.

Desired:

• Prior experience in accounting or similar.
• Knowledge of accounts payable processes and principles.
• Enterprise accounting system experience, specifically NetSuite.
• Knowledge of relevant laws, regulations, and compliance requirements.
• Enterprise expense management system experience, such as Concur.

Pay

The base salary range for this role is $22.90 - $35.50 per hour.