Assoc. IT Project Manager (Hybrid)

About the role

The Associate IT Project Manager supports the successful delivery of low-complexity technology projects and project workstreams within VUIT by coordinating project activities, maintaining delivery artifacts, facilitating stakeholder communications, and monitoring progress against established plans.

Key Functions And Expected Performance

• Supports the planning and execution of low-complexity IT projects and project workstreams.
• Maintains project schedules, action logs, milestone tracking, and project documentation.
• Aids in developing project plans, status reports, meeting materials, and implementation documentation.
• Captures and coordinates project activities and deliverables to support timely achievement of project objectives.
• Maintains communication with project teams and stakeholders regarding project status, timelines, decisions, and upcoming activities.
• Captures and documents project risks, issues, and dependencies.
• Escalates stakeholder concerns and unresolved issues to project leadership as appropriate.
• Maintains project tracking tools and reporting mechanisms that provide visibility into project status.
• Captures and coordinates project resources, meetings, and logistics in support of delivery objectives.
• Applies established project management methodologies, tools, and templates.
• Participates in training and development activities to build project management knowledge and skills.
• Incorporates feedback and lessons learned to improve delivery effectiveness.
• Contributes to continuous improvement of project coordination and documentation practices.

Scope, Schedule, and Delivery Coordination

• Maintains project tracking tools and reporting mechanisms that provide visibility into project status.
• Maintains project schedules, deliverables, risks, issues, and action items.
• Monitors project tasks, milestones, and dependencies to identify potential schedule or delivery impacts.
• Coordinates project resources, meetings, and logistics in support of delivery objectives.
• Documents scope changes, decisions, and related impacts in accordance with established processes.

Risk, Issue, and Governance Support

• Maintains project risk, issue, dependency, and decision logs.
• Identifies and communicates potential project risks and obstacles for evaluation and resolution.
• Supports implementation of approved mitigation and contingency actions.
• Prepares project status information and governance materials to support project oversight and decision-making.

Working Conditions And Operational Requirements

This position is eligible for a hybrid work schedule, combining on-site and remote work. Employees are expected to be on site at least two days per week and for activities that require in-person presence, such as team collaboration, service delivery, or campus events. Specific on-site expectations are determined in coordination with the supervisor and must align with departmental needs and institutional policy. Remote work privileges may be revoked at any time.

Supervisory Relationships

This position does not include direct supervisory responsibility but may provide informal guidance or mentorship to colleagues as needed. The role reports administratively and functionally to the IT Project Delivery Manager.

Education And Certifications

Bachelor’s degree is necessary[AE1] CAPM certification is preferred[AE2]

Experience And Skills

• 1–3 years[AE2] of relevant professional experience supporting technology projects, project coordination activities, or related work is necessary.
• Knowledge of project management principles, project lifecycle processes, and project documentation practices is necessary.
• Ability to organize and maintain project schedules, deliverables, risks, issues, and action items is necessary.
• Strong written and verbal communication skills with the ability to work effectively with diverse stakeholders is necessary.
• Proficiency with project management, collaboration, and reporting tools is necessary.
• Ability to recognize and appropriately escalate project risks, issues, and dependencies is necessary.
• Demonstrated ability to work collaboratively while developing professional project management expertise is necessary.
• Demonstrated commitment to VUIT’s Guiding Principles is necessary.

Vanderbilt University Information Technology is a human-centric organization that advances our university by delivering innovative solutions and frictionless experiences through collaboration.