ASSISTENTE ADMINISTRATIVO

About the role

We are Coca-Cola FEMSA (KOF), one of the largest bottlers and distributors in the Coca-Cola system by volume. We serve over 381 million people daily across Latin America, operating 56 manufacturing plants and 249 distribution centers with more than 97,000 employees. We represent over 169 leading brands in the territories where we operate. At Coca-Cola FEMSA, every day is an opportunity to learn and grow.

Responsibilities

• Validate received invoices (NF’s) before payment to ensure accuracy of received goods.
• Ensure the creation of RC’s (Receiving Confirmations) and FS’s (Financial Services) within the correct deadlines, properly classified by accounts and cost centers, meeting purchasing and CSC SLAs.
• Record invoices in the month of issuance to avoid payment of interest, ISS, and INSS fines.
• Digitize payment-related documents immediately after creating the service sheet or MIGO.
• Expand codes and bookkeeping of invoices.
• Assist in analyzing cost consistency reports, identify errors, and request corrections.
• Open service requests for equipment repairs and infrastructure needs related to the administrative area.
• Prepare and input administrative process information into GEROT: maintenance expenses, electricity, waste (scrap sales spreadsheet), and water consumption.
• Support the management of the physical archive at the Operational Unit, ensuring organization by document type, labeling, and timely submission to an external archiving company.
• Assist in locating documents requested by Auditing or Internal Controls.
• Issue MTR (Waste Transport Manifest) for waste circulation.
• Control and schedule the removal of assets (pallets and chapatex) with clients.
• Monitor and address PBIs (Process Business Indicators) in the administrative area.
• Manage administrative materials for the unit.
• Contribute to the execution of periodic inventories within established criteria and procedures, ensuring accuracy of recorded quantities and organization during execution.
• Assist in the preservation and control of assets.
• Provide support in billing activities and account reconciliation, ensuring proper recording of transactions in company systems (SAP/others).

Requirements

• High school diploma (completed).
• Intermediate knowledge of Microsoft Office Suite.
• Experience with SAP, Hanna, Ariba, or another ERP system.

Qualifications

• Desirable: Currently pursuing a degree in Administration, Management Processes, Engineering, Accounting, or related fields.
• Desirable competencies: planning, organization, resilience, agility, ownership mindset, urgency, and analytical skills.

Benefits

• Profit-sharing (PPR).
• Health insurance plan.
• Dental plan (optional, based on employee choice).
• Group life insurance.
• On-site restaurant or meal voucher.
• Food voucher.
• Discounted purchase of products based on the current price list.
• Pharmacy credit with payroll deduction.
• Credit cooperative.
• School kit provided at the start of the school year for dependents.
• Birthday kit.
• Christmas kit.
• Toy voucher provided in October for dependents.