Assistant Vice President – Funds Fiduciary

About the role

The Assistant Vice President is responsible for supporting Client Service Professionals (CSPs) in the administration and fiduciary oversight of a diverse portfolio of alternative investment funds while regularly engaging with clients and third-party service providers. The role serves as an important link between internal and external parties, helping to deliver exceptional client service, maintain strong operational controls, and ensure compliance with internal policies and procedures.

Responsibilities

• Support business development initiatives by participating in new business enquiries, analysing proposed structures, reviewing transaction documents and providing comments to relevant stakeholders as appropriate, and coordinating our client acceptance and onboarding processes
• Develop and maintain strong working relationships with external stakeholders, including legal counsel, investment managers, fund administrators, prime brokers, and other transaction parties across multiple international jurisdictions
• Support the financial statement review process for CSPs, including the review and analysis of financial statements, management representation letters, engagement letters, and other required documentation, while providing timely and substantive feedback
• Aid CSPs with the preparation, review, and submission of U.S. and foreign tax-related documentation to ensure compliance with applicable filing requirements and deadlines
• Achieve quarterly key performance indicator (KPI) objectives and broader business goals
• Serve as the designated administrator for a limited portfolio of fiduciary mandates, ensuring efficient and compliant day-to-day administration
• Participate in conference calls, board meetings, and other client-facing engagements as required
• Maintain accurate and up-to-date client and transaction information within internal systems and databases, ensuring the integrity of data and records related to assigned client portfolios and business development activities
• Cook up the preparation and timely distribution of client invoices in accordance with applicable administration agreements. Assist Corporate Administrators and CSPs with billing requirements for both existing and newly onboarded client mandates
• Contribute to the development of team capabilities by preparing and delivering training sessions and knowledge-sharing initiatives as needed

Requirements

• Well-developed relationship management, communication, organizational, and analytical capabilities, as well as the ability to manage competing priorities while maintaining the highest standards of professionalism, accuracy, and client service
• Demonstrated integrity, sound judgment, and the ability to work independently
• Understanding of investment funds, alternative investment structures, and related securities
• Experience reviewing and analyzing transaction documents, financial statements, and supporting corporate records
• Knowledge of corporate governance principles, fiduciary responsibilities, and applicable regulatory requirements

Skills and Competencies

• Strong project management and organizational skills, with the ability to coordinate multiple workstreams and consistently meet deadlines
• Proven analytical and problem-solving capabilities, with a high degree of attention to detail, accuracy, and efficiency
• Self-motivated and proactive, with the ability to exercise sound judgment, take initiative, and work independently with minimal supervision
• Proven ability to perform effectively in a fast-paced environment, managing high volumes of work and competing priorities under tight deadlines
• Exceptional written and verbal communication skills, including the ability to draft professional correspondence, prepare presentations, and effectively engage with internal and external stakeholders