Assistant Vice President, Campus Planning, Design & Construction

About the role

As an executive within the Department of Facilities Management & Development, the Assistant Vice President for Campus Planning, Design & Construction is responsible— in close coordination with research, clinical, education, and administrative campus programs— for short‑ and long‑range facilities master planning, construction coordination, code enforcement, major rehabilitation, and the campus space utilization program. The AVP oversees, develops, and submits the campus’s annual capital state‑funded budget requests and five‑year plans, manages project spending against the capital budget, and provides updates to executive program leadership and the New York State University Construction Fund (SUCF). The role also leads a team of Project Managers, Logistics Managers, and Code Enforcement Officers, and must have a demonstrable understanding of mechanical, plumbing, electrical, and general construction drawings.

Campus Planning

• Facilitate and manage quarterly Campus Project Check Book meetings for senior leadership.
• Work with SUCF to facilitate semi‑annual Campus Annual Work Plan meetings.
• Meet with campus administrators to develop project scope, programming, budgets, schedules, and coordination of project activities with campus leadership on a semi‑annual basis.
• Lead the development of future capital projects in close coordination with teaching, research, hospital, and public service programs for short‑ and long‑range facilities master planning, construction coordination, and major rehabilitation.
• Serve as liaison with Operations Management on the campus space utilization program.
• Ensure that campus policy related to architectural character and aesthetics—including landscaping, signage, graphics, lighting, urban design, and related elements of the Campus Facilities Master Plan—is adhered to.
• Prepare budgetary and preliminary cost estimates—including architectural, electrical, mechanical, and plumbing equipment replacements, modifications to existing systems, and renovations—for use in capital budget preparation, contracts, and estimating available in‑house material and personnel resources.
• Conduct pre‑design project reviews for the campus.

Design/Construction Coordination

• Provide overall management of Project Managers, setting individual PM goals and ensuring PM accountability for the full scope of all projects.
• Work with all SUCF consultants on planning initiatives and construction projects.
• Establish and develop departmental plans for major alterations and system modifications to existing facilities; provide program requirements and preliminary designs for use by outside architectural and engineering consultants, including SUCF.
• Review project requests submitted through the website, visit the location to help determine scope of work, and confirm the validity of the project request.
• Review Project Managers’ workloads and determine project assignments.
• Supervise Project Managers in day‑to‑day planning and design, and direct them on project progress.
• Furnish technical architectural/engineering advice to Facilities Plant Operations, interpreting record drawings and analyzing field conditions.
• Develop and enforce project close‑out protocols.
• Provide leadership, communication, and quality assessment in the review of budgeting for renovations and new construction.
• Generate project status reports on a routine basis.
• Respond to departmental inquiries.
• Coordinate with FM&D trade shops on project priority and progress.
• Attend and contribute, both verbally and in writing, to design and construction project meetings.
• Inspect construction sites and compile Project Managers’ progress reports on a routine basis.
• Respond to emergency situations on a 24‑hour basis.
• Serve as owner’s representative for key facilities projects through all stages of implementation, including programming, design, construction, and move‑in.
• Serve as Vice President for FM&D in all duties during the VP’s absence and as otherwise required.

Lead Code Enforcement Officer

• Serve as SUNY Downstate Health Sciences University’s New York State Code Enforcement Official.
• Obtain required code‑enforcement certification within two years of employment start date if not already held.
• Develop Infection Control Risk Assessments before construction and enforce Interim Life Safety Measures during construction.
• Review construction documentation for constructability and NYS code compliance.
• Issue building permits.
• Perform visual inspections of construction sites and issue commentary as required.
• Provide instructions and direction to ensure