Assistant Vice Chancellor & Chief of Staff to VC Administration #87434

About the role

The Assistant Vice Chancellor & Chief of Staff plays a pivotal role in developing and executing the strategic direction, long- and short-range plans, and innovation initiatives of the Administrative Division at the University of California, Berkeley. Reporting directly to the Vice Chancellor, this position oversees critical administrative functions and represents the Vice Chancellor's views and interests across the Administrative Division and with senior campus leaders.

Responsibilities

• Immediate Office & Division Leadership
  • Handles diverse administrative functions such as human resources, resource allocation, operational effectiveness, budget planning, and communications.
  • Provides direction and support to the Division Chief Financial Officer to ensure the Vice Chancellor is fully informed of the financial profile and performance of the division and its constituent departments.
• Communications
  • Directs and manages the communications and immediate office functions of the Administrative Division and aligns division communications with Strategic Communications.
  • Collaborates with VCA leadership team on various functional and divisional priorities and problem solving; and collaborates with other campus leaders such as other Chiefs of Staff on various campus-wide matters.
• Special Projects
  • Works with the Administrative Division Executive Leadership Team and professional staff in the Immediate Office handling diverse administrative functions.
  • Collaborates with VCA leadership team on various functional and divisional priorities and problem solving; and collaborates with other campus leaders such as other Chiefs of Staff on various campus-wide matters.

Requirements

• Expert knowledge of complex organizations and their processes, protocols, procedures, structures, and policies.
• Possess excellent organizational and political acumen to navigate complexity and move things forward and to effectively engage internal and high-level external stakeholders.
• Demonstrates advanced strategic thinking and consulting skills in guiding the organization toward workable strategies and solutions.
• Possess organizational discipline to execute on strategies and solutions.
• Knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints.
• Advanced consulting, relationship building, and strategic thinking skills.
• Advanced analytical, problem-solving, project planning and implementation skills.
• Skills to effectively lead highly significant engagements from inception to conclusion.
• Highly-skilled in navigating complex organizations.
• Advanced written, verbal, and presentation skills for influencing and facilitating sustained change, foster collaboration across decentralized units, and support a cohesive organizational culture.
• Exceptional emotional intelligence and active listening skills; proven ability to navigate difficult conversations and build authentic trust with diverse stakeholder groups.
• Impeccable managerial and interpersonal skills to set goals and manage accountability.
• Possess strong financial and budget acumen.
• Proven track record of effectively interacting with senior management and at least a few years of supervisory experience to effectively coach/mentor staff.
• Effective, versatile and goal/action-oriented.
• Excellent communication skills and the ability to mitigate conflict and reach conflict resolution.

Qualifications

• Expert knowledge of the University of California, or similarly complex, organizational processes, protocols and procedures.
• Working knowledge of the University of California, or similarly complex, organization and system-wide organizational reporting structure, as well as an understanding of the interactive roles of management throughout the organization.
• UC Berkeley and/or UC System experience preferred.
• Bachelor's degree in related area and / or equivalent experience / training. (Required)
• Advanced degree. (Preferred)