Assistant, Transportation

Essential Job Responsibilities

• Prepare vehicles daily for program operations.
  • Ensure vehicles are clean, fueled, stocked, and ready for service.
  • Perform routine vehicle inspections and report maintenance concerns immediately.
  • Monitor vehicle registration, inspections, maintenance schedules, and preventive maintenance records.
  • Affix fleet compliance records.
• Transport vehicles to and from maintenance appointments, inspections, detailing, and repairs.
• Affix safety materials and ensure First Aid kits, emergency supplies, and wheelchair securement equipment are available.
• Assist with emergency participant transportation when needed.
• Support transportation scheduling and daily route adjustments.
• Collaborate with drivers throughout the day regarding transportation needs.
• Maintain communication with drivers throughout the day regarding transportation needs.
• Complete and maintain: Vehicle inspection reports, driver logs, fuel logs, mileage records, maintenance documentation, incident reports, and ensure all required transportation documentation is completed accurately and submitted timely.
• Affix grant reporting and transportation data collection.
• Maintain electronic transportation files.
• Prepare reports as requested.
• Affix inventory of transportation supplies.

Documentation & Compliance

• Complete and maintain: Vehicle inspection reports, driver logs, fuel logs, mileage records, maintenance documentation, incident reports, and ensure all required transportation documentation is completed accurately and submitted timely.
• Affix grant reporting and transportation data collection.
• Maintain First Aid kits, emergency supplies, wheelchair securement equipment, and vehicle safety materials.

Administrative Support

• Answer department phone calls and emails.
• Affix filing, scanning, and maintaining transportation records.
• Affix preparation of reports as requested.
• Affix inventory of transportation supplies.

Safety

• Follow all League transportation policies and procedures.
• Operate vehicles using defensive driving techniques.
• Ensure compliance with all federal, state, local, DDA, and organizational transportation regulations.
• Report accidents, incidents, vehicle damage, or safety concerns immediately.

Customer Service

• Provide courteous and professional service to participants, families, staff, and community partners.
• Collaborate with all League departments.
• Maintain confidentiality of participant information.

Additional Duties

• Support special events requiring transportation.
• Cross-train with other Transportation Department functions.
• Perform additional duties as assigned by the Director of Transportation or Vice President of Facility Operations.

Qualifications

• Education: High School Diploma or GED preferred.
• Experience: Minimum of two (2) years of transportation, logistics, fleet support, or administrative experience preferred. Experience working with individuals with disabilities preferred. Experience maintaining fleet documentation preferred.
• Required Qualifications: Must be at least 21 years of age. Valid Maryland Driver's License. Minimum three (3) years of licensed driving experience. Clean driving record acceptable under The League's insurance carrier requirements. Ability to drive passenger vans and wheelchair-accessible vehicles. Strong organizational and time management skills. Excellent written and verbal communication skills. Strong customer service skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to quickly learn transportation software and scheduling systems.

Knowledge, Skills & Abilities

• Excellent attention to detail.
• Ability to multitask in a fast-paced environment.
• Strong problem-solving abilities.
• Ability to prioritize competing tasks.
• Professional judgment and discretion.
• Ability to work independently and as part of a team.
• Ability to build positive working relationships across departments.
• Commitment to participant-centered service.

Physical Requirements

• Frequently stand, walk, bend, lift, and reach.
• Ability to lift up to 50 pounds.
• Ability to work indoors and outdoors in varying weather conditions.
• Ability to safely operate League vehicles.
• Ability to enter and exit vehicles multiple times throughout the workday.

Work Schedule

• Part-Time.
• Flexible schedule based on departmental needs.
• Occasional evenings, weekends, or holidays may be required for special events or operational needs.