Assistant to the Manhattan Borough Commissioner

Only open to current City employees.

Responsibilities

• Manage the Manhattan Borough Commissioner's calendar strategically to maintain an efficient and effective schedule, exercising sound judgment in prioritizing competing demands, handling frequent reprioritization, and coordinating meetings and appointments.
• Initiate and coordinate meetings and conference calls, and prepare necessary materials.
• Utilize data provided by the Manhattan Borough Commissioner and staff to create and maintain spreadsheets and charts.
• Assign and review briefing materials, PowerPoint presentations, and reports for the Manhattan Borough Commissioner.
• Direct and maintain information flow to the Manhattan Borough Commissioner for timely response.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Manhattan Borough Commissioner, recommending appropriate courses of action, referrals, or responses.
• Communicate directly with all divisions, other city agencies, and key agency partners on behalf of the Manhattan Borough Commissioner.
• Assist in gathering information and preparing correspondence on behalf of the Manhattan Borough Commissioner and the Borough.
• Draft correspondence and respond to constituents, elected officials, community boards, and others on behalf of the Manhattan Borough Commissioner before established deadlines.
• Follow up and close out correspondence in the tracking system.
• Provide general office support, including copying, answering phones, and maintaining files.
• Assist the Manhattan Borough Commissioner and staff with special projects as needed.
• Attend community meetings and Community Boards with, or on behalf of, the Manhattan Borough Commissioner when requested, and provide detailed transcripts of meetings.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities in an area related to the duties described; or
• High school graduation or equivalent and six years of experience in community work or community-centered activities in an area related to the duties described; or
• Education and/or experience equivalent to the above, with at least one year of experience as described in the first qualification.

Preferred Skills

• At least two to five years of experience directly supporting senior executives, complex coordination of activities, management, or comparable experience.
• Excellent writing and verbal communication skills.
• Ability to work independently as well as collaboratively with colleagues.
• Exceptional organizational skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines.
• Experience handling sensitive and confidential information.
• Proficiency in Microsoft 365.
• Familiarity with Manhattan Parks and Borough priorities.
• Ability to work evenings and weekends.
• Valid New York State driver license.

Benefits

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit the U.S. Department of Education’s website.

Pay

$62,868.00 – $97,593.00

Schedule

Ability to work evenings and weekends.

Work Location: Arsenal West, Manhattan

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam, or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.