Assistant to the Division Manager

About the role

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Support CME's Drilling Division Manager with calendar management, document and spreadsheet preparation, and ensuring the timely completion of key deliverables. This position requires strong organizational skills, attention to detail, and the ability to create and review complex documents and spreadsheets.

Responsibilities

• Maintain and coordinate calendars, including scheduling due dates, meetings, and organizing professional development activities.
• Support the preparation and formatting of reports, proposals, work authorizations, invoices, and spreadsheets using MS Word, Excel, and PDF editing software.
• Proofread, edit, and ensure quality control of client-facing deliverables.
• Develop, organize, and maintain document management systems using SharePoint and OneDrive.
• Assist with contractor and subcontractor pre-qualification documentation and submissions.
• Navigate and utilize various client portals to support the preparation and submission of technical deliverables.
• Track timelines and assist in ensuring deadlines and project milestones are met.
• Provide general administrative support to enhance overall operational effectiveness.

Qualifications

• High school diploma; Associates or Bachelors degree in Business or a related field preferred.
• Proficient with Microsoft Office applications, including Word, Excel, Outlook, SharePoint, and OneDrive.
• Prior experience in an administrative or office support role.
• Familiarity with PDF editing and document management software.
• Excellent interpersonal, organizational, and written communication skills.
• Strong attention to detail and ability to manage confidential information with discretion.

Benefits

• Health
• Dental
• Vision
• 401K
• Health Savings Account
• Supplemental Insurance Products
• Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees

Pay

Compensation: $25 - 32/hour