Assistant to the Department Chair

What You'll Do

• Provide high-level administrative support to the Department Chair, including complex calendar management, travel arrangements, and support for research group logistics
• Draft, edit, and format high-quality documents, presentations, and communications with minimal supervision
• Manage administrative processes for faculty recruitment, appointments, promotions, casebooks, and awards
• Cook up logistics, technical support, and tracking for department meetings, committees, and large-scale events
• Handle financial duties, including travel expenses, P-card reconciliation, and event budgets
• Maintain strong partnerships with the Unit Administrator and Dean's Office, while serving as the primary liaison for internal staff and department-level acknowledgments
• Perform other duties as assigned to support the goals of the Department Chair and leadership

Required Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• 5+ years of relevant administrative support experience, including experience organizing and staffing meetings and events.
• Proven discretion and the ability to maintain strict confidentiality when handling sensitive departmental information.
• Proven professionalism and the ability to manage competing responsibilities while communicating on behalf of the Chair with tact, diplomacy, and respect for others' time.
• Demonstrated proficiency with Microsoft Office, Google Workspace, and standard office software.
• Demonstrated ability to take direction from multiple stakeholders, prioritize tasks under conflicting deadlines, and manage frequent interruptions.
• Demonstrated ability to work both independently and collaboratively within a team; features a flexible, positive, and proactive work ethic.
• Commitment to contributing to a diverse, equitable, inclusive, and safe working environment for all community members.