Assistant Registrar

Job Description

Work alongside the Associate Registrar for Academic Scheduling to create and maintain the university course schedule each year. Serve as primary back-up for all the Associate Registrar's duties. Allocate classroom and laboratory space throughout campus. Manage all requests for supplemental classroom reservations.

Responsibilities

• Add, remove, and modify new and existing course sections for all four Academic Year terms and two Summer Session terms in collaboration with Department Heads, faculty, and administrative staff in partnership with the Associate Registrar.
• Maintain course section updates to course subtitles, section listings and numbers, eligibility rules, meeting patterns, and assigned classrooms.
• Manage course section data in the Workday student information system, including instructor listings, section capacities, reserved seating, waitlists, section clusters, and co-locations.
• Publish newly-created course sections.
• Run missing data reports in Workday and make adjustments as needed.
• Work with the course scheduling software to maximize efficiency of space allocation.
• Consult and communicate regularly with departments and faculty regarding academic scheduling issues.
• Review and process academic scheduling requests and changes submitted throughout the year.
• Recommend course day/time periods based upon classroom and laboratory availability.
• Solve any time conflicts in location or instructor schedules to ensure conflict-free listings.
• Detect and resolve any scheduling discrepancies.
• Find available locations for urgent or immediate classroom-relocation requests as warranted.
• Review classroom spaces when issues are identified or during annual classroom assessments.
• Provide excellent customer service and accurate information on scheduling procedures and best practices to faculty, students, and staff.
• Monitor experimental course offerings and alert departments of compliance with committee policy on same.
• Propose and codify standardized scheduling procedures, and recommend procedural enhancements as needed.
• Advising on adherence to maximum room capacities, in accordance with university policy and parameters.
• Effectively prioritize multiple responsibilities and requests during high volume times.
• Assign academic spaces for non-course reservations.
• Review and process faculty and staff requests submitted directly or via the scheduling software workflow, approving said requests as applicable.
• Handle all requests forwarded to the office for cancellations/changes to existing reservations.
• Cook with the Events office on arrangements for shared reservations and customer needs.
• Perform general clerical duties including answering the phone, responding to email, attending to walk-ins, and organizing and electronically filing correspondence.
• Keep all documentation up to date.
• Assist in generating and editing email announcements and notifications from the office.
• Performs all other duties and responsibilities as assigned or directed by the supervisor.

Qualifications

• Bachelor's degree required.
• Two years of experience in higher education required, preferably in a Registrar's Office scheduling setting.

Salary

Salary Grade 5: $49,500 – $52,000 per year (depending on experience).

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

Compensation at WPI FLSA STATUS United States of America (Exempt).

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.