Assistant Registrar

Responsibilities

• Ensures the accuracy and security of student academic records in accordance with FERPA, college policies, and standard records management practices.
• Provides quality student service by producing timely and accurate grade reports, transcripts, verification of student enrollments/degrees, and other student information and interprets, explains, and enforces academic policies and procedures to students, faculty, staff, and parents.
• Affords assistance with the processing of withdrawals, cancellations, drops, program changes, prerequisite overrides, course substitutions, student name and address changes, and credit hour limit overrides.
• Performs, in a timely manner, official and unofficial transfer of credit evaluations to facilitate student enrollment and assist academic advisors with course scheduling.
• Ensures all procedures using the institutional administrative records system (Anthology) are completed accurately and timely.
• Affords assistance in determining Standard Operating Policies for the Office of the Registrar.
• Affords assistance with the Registrar's annual commencement ceremony.
• Affords assistance with admission testing as needed.

Qualifications

• Complex Cognitive activities
• Advanced verbal and written communication often in stressful situations involving students or co-workers
• Fast-paced work environment requiring quick adaptation skills in a changing strategic and tactical workplace
• Bachelor’s degree
• Experience in post-secondary records processes and systems preferred
• Strong interpersonal and communication skills
• Experience with MS Word and Excel
• Prior use of CampusVue preferred
• Maintain student records including receipt and/or issuance of transcripts
• The ability to complete unofficial transcript evaluations
• Strong organizational and technology skills
• Willingness to adapt to changing assignments, multiple priorities and deadlines
• The capacity to assist in the planning, implementation and evaluation of events
• Knowledge of curriculum planning including pre-requisites, co-requisites, and transferability of credits