Assistant Registrar

12-month, part-time non-exempt position (20 hours per week) in Pay Grade 27. Benefits-eligible.

About the Role

The Assistant Registrar supports the Registrar and Chief Deputy Registrar in the Department of Voter Registration and Elections by performing technical and clerical work related to voter registration, maintenance of voter records, and assisting with the fair, free, and efficient conduct of elections in Albemarle County. Work is performed in compliance with federal and state election laws, with a focus on accuracy, customer service, and professionalism.

Responsibilities

• Process voter registration applications and determine eligibility in accordance with Virginia law.
• Maintain accurate physical and computerized voter registration and election records.
• Provide information and customer service to the public, candidates, and elected officials in a courteous and professional manner.
• Interact with staff from other Virginia localities regarding voter records and registration issues.
• Review and process early voting applications, and issue early voting ballots in person and by mail to eligible voters.
• Assist in all early voting and election day preparation, including assembling materials, preparing supplies, and supporting election procedures.
• Provide administrative and clerical support for department operations and special projects, as assigned by the Registrar or Chief Deputy Registrar.
• Prepare and mail official notices, as directed by the Registrar or Chief Deputy Registrar.
• Perform other duties, as assigned by the Registrar.

Requirements

• One or more years of experience in office administration, customer service, or clerical work.
• Must meet general qualifications to become a Notary Public.
• Must hold a valid driver’s license and meet eligibility requirements of the County’s safe driver policy.
• Must be a qualified voter in the Commonwealth of Virginia (24.2-112, Code of Virginia).
• Assistant Registrars are appointed for a term not to exceed that of the appointing Registrar and serve at the discretion of the Registrar.
• Assistant Registrars may not be paid or volunteer workers in the campaign of a candidate for nomination or election to an office filled by election in whole or in part by the qualified voters of his/her jurisdiction.
• Assistant Registrars may not hold elective office and may not be the employee or deputy of an elected official.
• All work must be completed in a non-partisan fashion; incumbent must tactfully handle partisan political statements made by officials, candidates, or the general public.

Qualifications

• Thorough knowledge of standard office procedures, practices, and equipment.
• Ability to learn and apply federal, state, and local voter registration and election laws.
• Ability to work accurately with detailed information.
• Strong communication skills.
• Ability to handle interactions with the public and others with tact and diplomacy.

Preferred Qualifications

• Experience in voter registration, elections administration, or a related government field.
• Any combination of education and experience equivalent to graduation from high school, with at least two years of college preferable.

Working Conditions

• Work is generally performed in an office setting, with infrequent travel to other sites.
• Requires frequent sitting or standing for extended periods with occasional moderate lifting.
• Requires operation of a variety of standard office machines.
• Frequent contact with County staff, general public, candidates, and elected officials.
• Some evening and weekend work required.
• Overtime is required as workload dictates.

Pay

The hiring range for this position is $22.49 - $24.86 per hour (approx. $23,397.00 - $25,860.00 per year). Starting offer is based on applicable education beyond minimum requirements and internal equity.

Benefits

• 12 paid holidays.
• Paid vacation and sick leave.
• Health insurance options, with employer contribution.
• Employer-paid life insurance.
• Continuing education and training opportunities.

Schedule

This is a part-time, FLSA non-exempt position requiring 20 hours per week. Hybrid remote work schedule eligible in compliance with the County’s Remote Work Policy.