Assistant Racing Secretary - Seasonal

About the role

Works with Racing Secretary to analyze official past performance records to create and arrange races between horses of equal experience and ability. Confers with racing secretary to plan types of races to schedule and to determine purse for each race.

• Reviews application requesting permission to enter and train horse for competition.
• Accepts application and entrance fees from owners-trainers.
• Registers names of persons having financial interest in horse.
• Reviews racing information to be published in newspaper, racing form, and daily racing program.
• Assists Racing Secretary in overseeing other racing personnel.
• Records information regarding official racing result to keep file on each horse's ability.
• Observes race to study ability and form of horse, verifies selection of entries.
• Acts as liaison with horsemen on racing related matters.
• Tracks the accounts of the drivers, trainers, and owners receiving fees.
• Disburses fees to proper claimants.
• Prepares and disburses horseman’s checks and transfers.
• Manages the bookkeeper office to ensure procedures are being followed.
• Works directly with judges on all fine issues.
• Reconciles all accounts associated with live racing and prepares W-9’s and statements for all accounts.
• Coordinates financial transactions with the Director of Racing and the Director of Finance as needed.
• Performs other duties as assigned.

Requirements

• Must be 21 years of age.
• High school diploma or equivalent.
• Read, write legibly, understand, and speak English.
• Minimum of 2 years administrative and accounting experience required.
• Must be proficient in Microsoft applications (Excel, Access, Word).
• Must be licensed with United States Trotting Association.
• Must be licensed with Ohio Racing Commission.
• Horizon software experience preferred.
• Previous cash handling experience necessary.
• Commitment to confidentiality of information and records.
• Excellent problem solving and prioritization skills and highly organized.
• Demonstrated commitment/interest/experience in the racing industry preferred.
• Excellent written and verbal skills.
• Must meet professional appearance standards as prescribed by company policy.
• Excellent customer service/communication skills.
• Able to work at a fast pace in often crowded/noisy environment.

Benefits

Base salary is just one component of our competitive Total Rewards package, which includes wellness programs designed to support our team members' financial, physical, and mental well-being. Specific benefits—such as day-one medical coverage, 401(k) matching, and annual performance bonus—may vary by position. Paid time off is earned according to the local policy and increases with the length of employment.