Assistant Property Manager I

Red Tail Residential, LLC – ReNew Madison, WI. Full-time position reporting to Community Manager, Multi-Site Community Manager, Area Support Community Manager, or Senior Community Manager.

About the role

The Assistant Property Manager supports daily property operations and works closely with the Property Manager to ensure exceptional customer service, smooth administrative processes, accurate financial records, and a positive living experience for residents. This role combines customer service, leasing, collections, administrative tasks, and compliance with company policies.

Responsibilities

• Provide excellent customer service to residents, prospects, and vendors.
• Conduct market surveys and assist with competitive analysis.
• Show, lease, and move in prospective residents.
• Update unit availability daily and process rental applications promptly.
• Receive, record, and process collections according to company standards.
• Assist with collecting past-due balances from former residents.
• Process maintenance work orders and support maintenance coordination.
• Maintain complete and accurate resident files and documentation.
• Manage calendars for scheduled move-ins and ensure apartments meet move-in standards.
• Address and resolve resident concerns; escalate issues to the Property Manager when needed.
• Conduct move-out inspections and prepare deposit accountings (with Property Manager approval).
• Maintain financial and account records including NSF transactions, concessions, rent increases, and adjustments.
• Provide clerical and phone support as needed.
• Adhere to company policies, procedures, and operational standards.
• Perform additional tasks or duties as assigned by Supervisor.

Requirements

Physical Demands

• Regularly required to sit, stand, walk, talk, hear, and use hands, arms, legs, and back.
• Occasional climbing may be required.
• Must be able to use close and distance vision, color vision, depth perception, and adjust focus.
• Ability to work at a computer and talk on the phone for extended periods.
• Must be able to detect auditory and visual alarms.
• Ability to work extended/flexible hours, including weekends, as needed.

Attendance & Schedule

• Full-time position requiring consistent attendance.
• Requires weekends, some nights, and occasional holidays.
• Regular participation in company functions and events is required.

Skills

• Strong customer service orientation
• Excellent communication skills
• Ability to handle high-stress situations effectively
• Time management and strong organizational skills
• Administrative accuracy and attention to detail
• Strong sales and leasing background
• Effective leadership qualities
• Superior collection skills
• Knowledge of state Fair Housing laws

Qualifications

Education

• High school diploma or equivalent required
• CPM, CAM, RMP, or CMCA certifications preferred but not required

Professional Experience

• Minimum of two years of residential property management experience in the multifamily industry
• Minimum of two years of residential leasing experience

Computer Skills

• Intermediate computer and internet proficiency
• Intermediate knowledge of Microsoft Word, Excel, and Outlook
• Preferred experience with: LRO, Entrata, Resident Check
• Must have experience with: Yardi, Voyager

Learning and Development

• Commitment to ongoing training and professional growth through company education programs
• Ability to perform intermediate mathematical calculations and use property management software proficiently

Benefits

• Competitive compensation package based on experience and qualifications
• Fully company-paid employee health insurance
• Vacation and sick leave
• Paid holidays
• Life insurance for full-time employees
• Exclusive employee discounts