Assistant Property Manager

About Us

Vestar is a nationally recognized leader in the acquisition, management, leasing, and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader. Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops, and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points.

Summary/Objective

The Assistant Property Manager assists their assigned Property Manager with all facets of property operations. The level of involvement will be determined by the Property Manager, and specific responsibilities may vary accordingly.

Responsibilities

• Perform periodic site inspections.
• Assist the Property Manager in collecting delinquent rent and other charges (negotiations with severely delinquent tenants are handled by the Property Manager).
• Research and prepare default letters.
• Prepare common area maintenance reconciliations in conjunction with the property accountant for Property Manager review.
• Code vendor invoices.
• Reconcile tenant accounts and make account adjustments.
• Prepare initial drafts of certain components of monthly reports.
• Draft lease abstracts for Property Manager review.
• Assist the Property Manager in preparing and collecting estoppel certificates.
• Prepare "What’s Happening" notices for projects.
• Maintain updated service contracts for all properties.
• Maintain updated certificate of insurance information for tenants and contractors.
• Maintain updated records of real estate licenses.
• Maintain updated tenant and contractor lists.
• Track and implement rental increases with assistance from accounting and the Property Manager.
• Assist the Property Manager in collecting gross sales information.
• Handle and track all work orders for assigned properties.

Competencies

• Extremely detail-oriented and organized.
• Able to take direction and work with minimal oversight.
• Dedicated to ensuring all efforts are productive and beneficial.
• Understands the need to manage a continuous flow of major and minor situations.
• Adaptable to frustration from details, even when troublesome decisions are assigned to others.
• Possesses a clear understanding of essential accounting procedures and evaluates results effectively.
• Able to maintain office records and files for ready reference.
• Adaptable to changes or improvements that enhance efficiency and productivity.
• Self-disciplined and unruffled by annoyances or disappointments.
• Cheerful and professional in interactions with owners, employees, tenants, and others.
• Pleasantly uncompromising regarding established policies.
• Diplomatic with open lines of communication.
• Prompt in responding to inquiries and ensuring organizational availability for emergencies.
• Demonstrates integrity, honesty, and capability.
• Innovative and creative, using unique talents to maximize income.

Requirements

• 4-year college degree preferred.
• 2-4 years of retail/commercial property management experience.
• Valid work authorization in the U.S. without current or future need for visa sponsorship.