Assistant Property Manager

About the Role

The Assistant Property Manager assists their assigned Property Manager with all facets of the operation of the property. The level of involvement will be determined by the Property Manager to whom each assistant is assigned, and specific responsibilities may vary according to the Property Manager's direction.

Responsibilities

• Performing periodic site inspections
• Assist Property Manager in collection of delinquent rent and other charges (negotiations with severely delinquent tenants are undertaken by the Property Manager)
• Research and preparation of default letters
• Common area maintenance reconciliation preparation (done in conjunction with the property accountant and reviewed by the Property Manager prior to sending)
• Coding of vendor invoices
• Tenant account reconciliations and account adjustments
• Initial preparation of certain components of monthly reports
• Preparing draft lease abstracts for the Property Manager review
• Assist Property Manager in the preparation and collection of estoppel certificates
• Prepare "What's Happening" notices for projects
• Maintain updated service contracts for all properties
• Maintain updated certificate of insurance information for tenants and contractors
• Maintain updated records of real estate licenses
• Maintain updated tenant and contractor lists
• Track and implement rental increases with assistance from accounting and Property Manager
• Assist Property Manager in collection of gross sales information
• Handle and track all work orders for their properties

Qualifications

• Extremely detail oriented and organized
• Able to take direction and work with minimal oversight
• Enthusiastically dedicated to producing benefits through all efforts
• Able to devote attention to a continuing flow of major and minor situations
• Adaptable to frustration from details, even when decisions are assigned to others
• Clean understanding of essential accounting procedures; able to create framework and evaluate results
• Able to maintain office records and files for ready reference
• Adaptable to change or improvements that enhance economy, efficiency, and productivity
• Self-disciplined and unruffled by annoyances or disappointments
• Cheerful toward owners, employees, tenants, and all business contacts
• Pleasantly uncompromising on matters of established policy
• Diplomatic with open lines of communication
• Prompt to respond to inquiries and ensure availability for emergencies
• Integrity, honesty, and capability
• Innovator and creator who uses unique talents to ensure maximum income

Required Education and Experience

• 4-year College Degree preferred
• 2-4 years' Retail/Commercial Property Management Experience