Assistant Property Manager

About the role

Transwestern is seeking an Assistant Property Manager to support the Property Manager in managing a property or group of properties. This role involves fulfilling the manager's obligations under the property's management agreement, with responsibilities spanning budget development, monthly reporting, tenant relations, and operational oversight.

Essential Job Functions

• Assist with all activities associated with a property or group of properties
• Handle all lease administration duties
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff
• Perform regular property inspections and complete inspection reports; recommend alterations, maintenance, and reconditioning as necessary
• Assist Property Manager with developing and controlling operating and capital budgets
• Assist with preparation of monthly reports for owners
• Coordinate tenant improvement and capital projects with Property Manager
• Respond to tenant needs and ensure administrative and building technical staff resolve problems promptly
• Represent and communicate the authority of the Property Manager based on legal agreements and Transwestern policies
• Initiate and execute day-to-day operational procedures
• Assist in initiating, contracting, and administering services to maintain and enhance property value, operating efficiency, and physical appearance
• Prepare Service Agreement and Construction Agreement documents (work authorizations, addendums, amendments, and contract approval forms)
• Track and maintain Energy Star benchmarking data
• Conduct tenant training meetings to improve building efficiencies
• Maintain ongoing tenant contact/relations program to assess needs and ensure problems are resolved to tenant and owner satisfaction
• Administer all leases to ensure compliance with provisions and agreements
• Determine and execute escalations, reconciliations, and rent collections on a timely basis
• Maintain current certificates of insurance for all tenants and ensure coverage complies with lease requirements
• Show space to prospective tenants (requires real estate license where required by state)
• Communicate clearly and on a timely basis with project accounting personnel using appropriate documentation
• Prepare monthly ownership reporting including variance reports, executive summaries, and aging reports
• Manage and coordinate day-to-day financial transactions including accounts receivables, accounts payable, and collection of rents and charges
• Maintain compliance with all Transwestern personnel policies and procedures
• Perform miscellaneous duties or projects as assigned by the Property Manager

Requirements

• Bachelor's degree in Business Management, Finance, Accounting, or a Human Resource Management related discipline
• RPA designation in progress preferred
• Real Estate License where required by state law
• Minimum 3 years of property management experience, preferably in commercial/Class A Office management
• Intermediate to advanced MS 365 Word, Excel, and Outlook proficiencies
• Angus and accounting software such as MRI, Yardi, or CTI preferred
• Ability to keep information strictly confidential
• Strong desire to succeed in an entrepreneurial environment
• Ability to handle multiple projects, changing priorities, and a continually heavy workload
• Exceptional oral and written communication skills
• Strong customer service orientation

Pay & Schedule

• Anticipated salary: $80,000/year
• Work shift: Full-time
• Location: Bellevue, WA (on-site only; remote or hybrid options not available)