Assistant Property Manager

About the role

The Assistant Property Manager supports the Property Manager in managing a property or group of properties. They assist with lease administration, vendor supervision, maintenance, budget development, and report preparation.

Responsibilities

• Assist with lease administration duties.
• Supervise vendors and maintenance staff.
• Perform regular property inspections and prepare inspection reports.
• Recommend alterations, maintenance, and reconditioning as necessary.
• Aid in the development and control of operating and capital budgets.
• Prepare monthly reports for owners.
• Coordinate tenant improvement and capital projects.
• Respond to tenant needs, ensuring prompt resolution of issues.
• Represent and communicate the Property Manager's authority based on legal agreements and company policies.
• Initiate and execute day-to-day operational procedures.
• Administer all leases to ensure compliance with provisions and agreements.
• Determine and execute timely escalations, reconciliations, and rent collections.
• Maintain current certificates of insurance for all tenants, ensuring compliance with lease requirements.
• Show space to prospective tenants (where required by state law).
• Communicate with project accounting personnel and provide necessary documentation.
• Prepare monthly ownership reporting, including variance reports, executive summaries, aging reports, etc.
• Manage and coordinate day-to-day financial transactions, including accounts receivables, accounts payable, collection of rents and charges.
• Maintain compliance with all Transwestern personnel policies and procedures.
• Handle miscellaneous duties or projects as assigned by the Property Manager.

Requirements

• Bachelor’s degree in Business Management, Finance, Accounting, or a Human Resource Management-related discipline.
• RPA designation in progress preferred.
• Possess a Real Estate License where required by state law.
• Minimum 3 years of property management experience, preferably in commercial/class A office management.
• Intermediate to advanced proficiency in MS 365 Word, Excel, and Outlook.
• Proficiency in Angus and accounting software such as MRI, Yard, or CTI (preferred).
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

Work Shift

First Shift (United States of America)

Location

Canonsburg, PA