Assistant Property Manager

About the role

The assistant property manager provides management, direction, and leadership, along with the General Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.

Responsibilities

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Organizes and prioritizes large volumes of information and calls.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as District Managers, Vice-Presidents, and Board members.
• Handles confidential and non-routine information and explains policies when necessary.
• Codifies and enters all invoices for the community.
• Responsible for working closely with committees and each committee chairperson.
• Affords assistance with gathering quotes & proposals for projects for the community.
• Daily management of the office staff and/or other team members on-site.
• Affords assistance with supply ordering for maintenance, housekeeping, and the office.
• Affords assistance in posting all agendas to proper physical locations and to the website.
• Ensures that Lynk and KWIC information is kept up to date.
• Affords assistance in processing vendor packets for all vendors.
• Maintains monitoring of vendor licenses and insurance expirations.
• Affords assistance in reservation & coordination of conference room events.

Competencies

• Supervisory Responsibility: This position will be responsible for supervising team members and/or departments at the property.
• Problem Solving/Analysis: Demonstrates the ability to solve problems and analyze situations.
• Leadership: Exhibits the ability to lead and motivate others.
• Teamwork Orientation: Works effectively in a team environment.
• Customer/Client Focus: Maintains a customer/client focus.
• Time Management: Manages time effectively.
• Communication Proficiency: Communicates effectively.
• Technical Capacity: Demonstrates technical capacity.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work

This is a position is exempt (salaried) and full-time. Days and hours of work will be determined based on the business needs of the property. Weekend coverage is required. Travel minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site.

Required Education And Experience

• Active FL CAM license
• Prior experience in a related position; a minimum of 3-year experience
• Bachelor’s degree
• Working knowledge of computer and associated programs; MS Office Suite
• Ability to multi-task, set, and manage priorities
• Excellent communication and listening skills in order to interact with a diverse and multi-culture population
• Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.