Assistant Property Manager

About the role

The assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.

Responsibilities

• Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department.
• Organizes and prioritizes large volume of information and calls.
• Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers.
• Handles confidential and non-routine information and explains policies when necessary.
• Coincides division of workload with the administrative assistant of the property.
• Maintain, update, type, and coordinate account information in computer database.
• Cookes and tracks important dates and meetings, such as annual and budget meetings.
• Ensures that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.
• Ensures that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner.
• Aid with producing minutes for Board Meetings.
• Aid with preparation of the Board Agenda’s and Board Packet.
• Responsible for coding and entering all Invoices for the community.
• Responsible to work closely with Committee’s and each Committee Chairperson.
• Aid with gathering quotes & proposals for projects for the community.
• Daily management of the office staff and/or other team members on-site.
• Supply ordering for Maintenance, Housekeeping, and the Office.
• Aid in posting all agenda to proper physical locations and to the website.
• Responsible for making sure Lynk and KWIC information is kept up to date.
• Responsible to make sure that Vendor Packets are processed for all Vendors.
• Monitoring of Vendor License and Insurance Expirations.
• Reservation & coordination of conference room events.
• Supervises team members and/or departments at the property.
• Problem Solving/Analysis.
• Leadership.
• Teamwork Orientation.
• Customer/Client Focus.
• Time Management.
• Communication Proficiency.
• Technical Capacity.

Qualifications

• Prior experience in a related position; a minimum of 3-year experience.
• High School diploma required; college degree preferred.
• Working knowledge of computer and associated programs; MS Office Suite.
• Ability to multi-task, set, and manage priorities.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population.
• Keyboarding ability with accuracy at 45-50 words per minute.
• Must function in team organized environment.
• Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.