Assistant Property Manager

Essential Job Functions

• Conduct annual recertification which includes research/investigation of tenants to verify income, medical conditions, etc.
• Review and monitor accounts receivable
• Ensure proper condition of unit and sites through inspections; input into software
• Organize, update, and maintain client files according to HUD regulations and guidelines
• Ensure compliance with LIHTC/Tax Credit guidelines
• Enforce Leases
• Attend grievance hearings and court proceedings as needed
• Make resident referrals to caseworkers
• Review and conduct follow-up procedures on maintenance work orders
• Congduct move-ins, move-outs, transfers, and interims
• Resolve conflicts
• Interact with other government and private agencies
• Carry out fire drills
• Escort contractors and other workers on-site
• Maintain files and filing procedures
• Prepare and edit the monthly newsletter and other correspondence
• Perform other related essential duties as required.

Knowledge and Skills required

• High school diploma or GED; supplemented by three to five years of previous experience in property management or related housing management; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Tax Credit Specialist (TCS) Certification or equivalent is required.
• A valid Driver’s License is required.

Abilities required

• Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; ability to perform mathematical operations with fractions, compute discounts, interest, profit and loss, ratio, and proportion.
• Ability to comprehend and correctly use a variety of informational documents including work order reports, accounts receivable, transfer reports, and other reports and records.
• Ability to comprehend a variety of reference books and manuals including HUD regulations, Personnel Policy, safety manuals, computer handbooks, etc.
• Ability to prepare inspection reports, re-certification reports, timesheets, statistical reports, newspaper copy, memorandum, correspondence, and other job-related documents using prescribed format and conforming to all rules of punctuation, grammar, diction, and style.
• Ability to accurately record and deliver information, meet deadlines, and maintain confidentiality of restricted information.
• Ability to use and interpret medical, legal, counseling, accounting, maintenance, personnel, and marketing terminology and language
• Ability to perceive and discriminate odors such as gas, drugs, poor housekeeping, etc.
• Ability to use independent judgment, common sense, and principles of influence and rational systems in the performance of tasks
• Ability to work under stressful conditions, to respond immediately to crises, and to balance priorities within and between offices/departments
• Ability to maintain personal composure and tactfully handle difficult situations and interpret questions correctly;
• ability to behave in a friendly, understanding, helpful, and professional manner with clients/customers, coworkers, supervisors, subordinates, and the general public.
• Ability to supervise, counsel, and mediate; ability to persuade, convince, influence, and train others;
• ability to advise and interpret the application of policies, procedures, and standards to specific situations;
• ability to explain, demonstrate, and clarify to others within well-established policies, procedures, and standards.
• Ability to communicate verbally and in writing with immediate supervisor, subordinates, residents, contractors, other supervisors, nurses, social workers, physicians, attorneys, and the general public.

Supervisory Responsibilities

• Assign, review, plan, and coordinate the work of employees.
• Evaluate employee job performance
• Instruct and train employees
• Manage Employee Relations issues
• Recommend the discipline or discharge of an employee
• Recommend the selection, promotion, or transfer of an employee
• Supervise, direct, and evaluate assigned personnel, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

Qualifications

• LITHC Certification Required. Possession of a Bachelor’s Degree from an accredited college or university, supplemented by three to five years of previous experience in property management or related housing management; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.

Special Requirements

• Tax Credit Specialist (TCS) or equivalent and a valid driver’s license are required.