Assistant Property Manager

Job Summary

Farley White Management Company is seeking an Assistant Property Manager to support the daily operations of a 300,000 sf Class A office building located in Boston, MA. The ideal candidate will have prior experience in the commercial real estate management industry, preferably in downtown commercial office settings.

Property Management Responsibilities

• Aid in promoting, establishing, and maintaining positive relations with tenants and managing the day-to-day operations of the property.
• Serve as a point of contact for tenant inquiries, monitor work orders, and ensure all requests are responded to promptly and follow up with customers to ensure satisfaction.
• Manage accounts receivable by running monthly receivable reports and generating late notices according to lease agreements.
• Prepare and review monthly and quarterly financial reports, and assist in preparing the yearly operating budget.
• Maintain the monthly rent roll for tenants and coordinate scheduled charges with the accounting department.
• Coordinate with on-site security to ensure compliance with safety programs and procedures.
• Assist with tenant move-in/move-out processes, including handling certificates of insurance, signage, move management, closeouts, and inspections.
• Act as a liaison between senior management and clients to maintain favorable relations.
• Solicit bids and prepare vendor service contracts.
• Administer lease agreements, prepare lease abstracts, and understand landlord/tenant lease obligations.

Qualifications

• 3-5 years of experience in commercial real estate management required.
• Prior experience with downtown office buildings preferred.
• Familiarity with building systems (HVAC, electrical, life safety, building management systems) preferred.
• Associate or Bachelor’s degree preferred.
• Familiarity with budget management and monthly financial reconciliation reports.
• Proven customer service and problem-solving skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to determine needs and achieve results without close supervision.
• Demonstrated proficiency with computer programs, including Microsoft Office Suite and property management software such as MRI, Building Engines, Nexus Payables, Yardi.
• Ability to organize and coordinate work efficiently and set priorities.

Other Skills & Attributes

• Ability to organize and coordinate work efficiently and set priorities.
• Ability to work independently and collaborate as part of a team.
• Ability to work under pressure and effectively meet deadlines.
• Strong communication and negotiation skills with a focus on diplomacy, problem-solving, and professionalism.

Compensation

Salaried position, commensurate with experience. Profit sharing and bonus program included.

Benefits

• Medical, Dental & Pre-tax Flexible Savings Account.
• Retailer savings program with company match.
• Company paid short & long-term disability, life insurance plan.
• Generous paid time off plan and company holidays.

About Us

Farley White Interests is a Boston-based owner/developer of first-class commercial real estate operating in Massachusetts, New Hampshire, and Florida. The success and growth of the company rely on the talented team of individuals who support and trust in our passion for real estate. Our mission is to provide extraordinary value for our customers, generate responsible financial returns on our invested capital, and create lasting and beneficial relationships for our employees and the communities where we operate.