Assistant Property Manager

About Us

Since 1976, Fairfield Property Management has specialized in professional property management of luxury and affordable multi-family properties with a portfolio that spans across Louisiana, New Mexico, and Alabama. Our customer-first service has driven our exceptional reputation and growth. With an operational approach that is hands-on, we offer unparalleled expertise across property management functions—creating a seamless experience for residents and investors.

Responsibilities

• Serves as the right hand to your Community Manager, assisting in leading property management operations to ensure financial targets and compliance standards are met
• Enters and maintains accurate records in the property management software (ResMan) and completes transactions by entering all required transaction in a timely manner
• Completes the daily transactions and tasks related to the financial operation of the community by collecting and posting rent, fees, and other payments, preparing daily bank deposits and reconciling bank accounts, preparing financial reports, and processing invoices and payables
• Reviews resident files and accounting records to determine unpaid and/or late fees owed, communicates with residents regarding outstanding balances, implements procedures for collecting on delinquencies, and enforces the lease to maximize revenue
• Follows the Company's established procedures related to evictions by following proper notice requirements, evicting residents, and representing the community as required in court hearings and eviction proceedings
• Manages the leasing process by guiding new residents through each step, completing and verifying all lease applications and sharing results with applicants, as well as guiding the leasing team through effective sales strategies and follow-through
• Reviews and submits invoices from vendors, contractors, and service providers for payment by reconciling work performed or products purchased, obtaining community manager approval, coding charges to appropriate Chart of Account codes, and managing communication between the vendor/contractor, accounting, and the client/owner as needed
• Remains highly visible and available to residents and the public on a daily basis; helps resolve any resident complaints or concerns with patience and tact
• Ensures the upkeep of the property by regularly inspecting the property and scheduling maintenance repairs and vendors as needed

Requirements

• High school diploma or GED required
• Property Management or sales experience in leasing, retail, banking, or another related field preferred
• Prior experience using ResMan or other related property management accounting software preferred
• Ability to work in a professional, courteous, cooperative, tactful, and patient manner with residents, FPM employees, vendors, suppliers, and members of the public
• Proficiency in MS Word, MS Excel, MS Outlook, and ability to learn other software as needed
• Ability to maintain reliable transportation, a current and valid driver’s license, and vehicle insurance

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Paid time off
• Paid holidays