Assistant Property Manager

About the role

The Assistant Property Manager assists in all areas of the Assistant Property Manager job description and performs property administrator duties when no property administrator role exists. The role ensures a high level of professionalism and fosters positive relationships with tenants and clients. The position operates in a professional office environment, uses standard office equipment, requires regular travel between properties in varying weather conditions, and involves physical demands such as moving between floors, climbing stairs, and remaining stationary for up to 85% of the time.

Responsibilities

• Manage building staff in the absence of the Property Manager or General Manager, performing all managerial functions as directed.
• Handle all building correspondence to and from clients, tenants, and vendors as directed.
• Prepare and maintain property files, including leases and contracts, in an orderly and logical manner.
• Obtain aging reports and follow up on delinquencies using C&W or client‑directed policies.
• Process invoices in accounting with appropriate backup and according to established procedures.
• Prepare lease abstracts for all tenants and monthly rent rolls for management review.
• Coordinate tenant move‑ins and move‑outs, including furniture delivery and pick‑up.
• Coordinate tenant requests for above‑standard work: obtain estimates, provide proposals, release work, and invoice tenants.