Assistant Property Manager

About the Role

Temp-to-hire position assisting with the management of commercial real estate properties in Orlando, FL.

Responsibilities

• Assist with activities associated with a property or group of properties.
• Handle all lease administration duties.
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
• Perform regular property inspections and complete inspection reports; recommend alterations, maintenance, and reconditioning as necessary.
• Assist Property Manager with the development and controlling of operating and capital budgets.
• Prepare monthly reports for owners.
• Coordinate tenant improvement and capital projects with the Property Manager.
• Respond to tenant needs, ensuring administrative and building technical staff resolve problems promptly.
• Ensure services comply with policies, procedures, regulations, and contractual obligations.
• Represent and communicate the authority of the Property Manager based on legal agreements and company policies.
• Initiate and execute day-to-day operational procedures.
• Assist in contracting and administering services to maintain and enhance property value, efficiency, and appearance.
• Prepare Service Agreement and Construction Agreement documents, including work authorizations, addendums, amendments, and contract approval forms.
• Track and maintain Energy Star benchmarking data.
• Conduct tenant training meetings to improve building efficiencies.
• Maintain ongoing tenant contact and relations to assess and resolve needs.
• Resolve problems to the mutual benefit of tenants and owners.
• Implement and monitor tenant needs assessments.
• Administer all leases to ensure compliance with provisions and agreements.
• Determine and execute escalations, reconciliations, and rent collections on a timely basis.
• Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements.
• Show space to prospective tenants (requires real estate license where mandated by state).
• Communicate with project accounting personnel using appropriate documentation.
• Prepare monthly ownership reporting, including variance reports, executive summaries, and aging reports.
• Manage and coordinate day-to-day financial transactions, including accounts receivable, accounts payable, and collection of rents and charges.

Requirements

• Bachelor’s degree in Business Management, Finance, Accounting, or a Human Resource Management-related discipline.
• RPA or CPM designation in progress preferred.
• Minimum of 3 years of property management experience in commercial real estate.
• Intermediate to advanced proficiency in MS 365 (Word, Excel, Outlook).
• Experience with accounting software such as MRI, Yardi, or CTI preferred.
• Ability to maintain strict confidentiality.
• Strong desire to succeed in an entrepreneurial environment.
• Ability to handle multiple projects, changing priorities, and a continually heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

Pay

$75,000 per year.