Assistant Property Manager

About the Role

Assists the Property Manager in fiscal planning, staff supervision, physical property management, rent collection, resident relations, and directly oversees the occupancy and recertification process.

Reports to the Property Manager and supervises direct reports as assigned. This is a non-exempt position.

Responsibilities

• Fosters a positive, active, and collaborative relationship with residents, communities, and associated agencies.
• Enforces and adheres to company policies, rules, and regulations.
• Assists in supervising maintenance, security, landscaping, and cleaning departments when necessary and at the direction of the Property Manager.
• Assists the Property Manager and Maintenance Supervisor with supervising contractors and vendors utilized to provide services at the property.
• Responds to telephone and on-site inquiries.
• Assists with rent collection efforts by reviewing or posting rent receipts and performing resident outreach including mailing notices.
• Assists with reviewing inventory and maintenance purchases as needed.
• Assists with and conducts apartment and property inspections.
• Assists in writing service orders and maintaining service order logs.
• Assists in coordinating turnover schedules with the maintenance supervisor alongside the Property Manager.
• Assists Property Manager in budget preparation and financial management.

Requirements

• High School diploma required; Associate’s or bachelor’s degree preferred.
• One year of property management or related work experience preferred.
• Designated certifications where required for property type.
• Strong work ethic and supervisory skills.
• Ability to establish a cooperative working environment with staff.
• Knowledge of Microsoft Word, Excel, and Yardi.
• Strong verbal and written communication skills; self-motivated and detail-oriented.
• Ability to handle emergency situations and pressure due to complexity and time sensitivity.
• Fluent in English; bilingual capabilities may be required depending on property.
• Physical ability to stand/walk for long periods, lift boxes, move furniture, shovel snow, etc.
• Ability to visually inspect property, including grounds and building interiors, and climb stairs for tours and inspections.
• Ability to be an active team member and preserve resident and applicant confidentiality.

Skills

• Teamwork
• Integrity/Ethics
• Dependability
• Customer Focus
• Adaptability/Flexibility
• Decision-Making/Judgement
• Communication
• Budgets/Cost Control
• Managing for Results
• People Development
• Job Knowledge
• Problem Solving/Analysis
• Interpersonal Skills
• Computer Skills
• Hiring

Benefits

• Health & Wellness Benefits: Medical, dental, and vision coverage for employees working 24+ hours per week, with HSA/FSA options.
• Work-Life Balance: 13 paid holidays, vacation days, personal days, sick time, wellness days, summer flex time, volunteer days, and early close Fridays.
• Retirement Planning: 401k program with company match.
• 100% Company-Paid Life Insurance with optional voluntary life, critical illness, hospital care, or accidental injury coverage.
• Employee Assistance Program (EAP).
• Childcare & Eldercare Support.
• Career Development and Advancement Opportunities.

About the Company

Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages multifamily housing, including affordable, market-rate, and mixed-income properties. Beacon currently owns and manages approximately 150 properties, ranging from new construction to historic adaptive reuse and renovation of existing housing. The company is committed to building outstanding communities that contribute to the vitality of cities and towns while serving a diverse cross-section of society.