Assistant Property Manager

About the role

The Assistant Property Manager supports the manager in all aspects of the management for the assigned portfolio. This includes assisting with operations and financial responsibilities, maintaining tenant relationships, overseeing vendor services, performing property inspections, ensuring compliance with safety standards, and maintaining accurate records.

Responsibilities

• Assist and support with the operations and financial responsibilities of the portfolio.
• Build and maintain strong relationships with all tenants to quickly solve tenant problems and manage tenant satisfaction.
• Support the planning, budgeting, and control of operating and capital expenditures.
• Administer and assist in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Supervise and assist with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms, and preparation of all related documentation.
• Respond to tenant requests and needs and coordinate with Property Management and Building Staff Teams to resolve issues.
• Oversee the selection and performance of vendor services, including preparation of request for proposals and service agreements. Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Responsible for scheduling and facilitating maintenance with vendors and tenants.
• Perform property inspections on a regular basis and make recommendations to maintain and enhance the asset.
• Ensure compliance of property safety standards, assist in the Fire and Life Safety training, and maintain the building emergency response plans and procedures, along with its related documentation of compliance.
• Maintain accurate and pertinent information for vendors and tenants.
• Prepare correspondence and memos to tenants and vendors.
• Establish and maintain positive relationships with internal and external tenants and vendors.

Requirements

• Bachelor’s Degree, preferably in business, real estate, or finance.
• A minimum of three years related experience.
• A strong understanding of financial terms and principles and the ability to analyze and conduct complex financial and business decisions.
• Proficiency in Microsoft Word and Excel.
• The ability to express ideas clearly in written and verbal communications, with the capability to create complex financial and business-related documents.
• Strong organizational skills and detail-oriented.
• A proven record of providing excellent internal and external customer service.

Qualifications

• Experience in property management or a related field.
• Knowledge of real estate laws and regulations.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.

Skills

• Financial analysis and reporting.
• Tenant relations and problem-solving.
• Vendor management and contract administration.
• Property inspection and maintenance.
• Compliance and safety standards.
• Document preparation and record-keeping.

Benefits

• Traditional and Roth 401k with generous employer match and immediate vesting.
• 12 weeks of Paid Parental Leave after one year of tenure.
• Medical, Dental, Vision Insurance.
• Company-paid Life and AD&D Insurance.
• Company-paid Short & Long-Term Disability.
• Voluntary Critical Illness and Accident Coverage.
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits.
• Wellness program.
• Employee Assistance Program (EAP).
• Competitive paid vacation days.
• Personal/wellness days.
• Paid holidays plus 2 floating holidays.
• Annual volunteer day for Day of Giving.

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.