Assistant Property Manager
About the role
The Assistant Property Manager at Anchor Health Properties will support the Property Manager(s) in managing day-to-day functions of the property, including tenant requests, collections, procedures, cost controls, reporting, and enforcement of policies. The role involves maintaining good tenant and owner relations and supporting the Property Manager with various administrative tasks.
Responsibilities
- General office and phone support
- Maintain and manage building systems such as work order system, access cards, electronic building directory, floor directories, and suite signage
- Notify and train tenants and building engineers where applicable
- Draft memos/letters/emails and/or make phone calls to tenants related to property notifications, preventative maintenance scheduling, inspections, etc.
- Support the Property Manager including administration of leases, monthly reporting, annual budget preparation, and year-end operating expense reconciliations
- Accounts payable coding – proper coding of invoices within the Yardi Software Program, as budgeted, for PM approval
- Document and process tenant specific utility sub meter charges
- Oversee property work order system
- Obtain insurance certificates (COI) from tenants/vendors and follow-up on expirations/renewals
- Assist in the creation, maintenance, distribution, and updating of “Tenant Guides” and other helpful resources for each property
- Create, execute, file, and catalog contracts on Anchor intranet site and internal excel control document
- Review contract expiration schedule with PM, as well as assist with renewals
- Aid in the preparation, organization, and implementation of other property management functions as required
- Support tenant collection efforts and assist with delivering any backup to accompany a monthly tenant invoice and aged receivable reconciliations
- Maintain property records, files, and drawings, both electronically on Anchor Intranet shared drive and physical files as required
- Perform property inspections and in-person tenant check-ins
- Facilitate repairs that result from inspections
- Will serve as a notary for the Franklin office
Requirements
- Demonstrates strong organizational skills to support multiple property managers with numerous properties
- Proficient in the Microsoft Office Suite with an emphasis on Excel, Word, and Outlook
- Willing and able to travel to various property sites
- Able to work before and/or after normal working hours during certain peak times and available to respond to after-hours emergencies as needed
- Exhibits solid communication skills, with the ability to calmly resolve disputes or complaints
- Works well with a team
- Interacts and engages in a friendly manner with potential and current tenants
- Demonstrates ability to think creatively and independently
Qualifications
- High school diploma or GED required
- Associate’s or bachelor’s degree in Business, Management, Real Estate, or Accounting preferred
- Real estate, property management, or customer service experience a plus
Pay
An Assistant Property Manager at Anchor Health Properties is expected to earn an annual base salary range of $65,000–$75,000, with the opportunity to earn a discretionary bonus. Actual compensation will be based on experience, qualifications, skills, and location.
Schedule
The Assistant Property Manager position is based in Franklin, TN and is posted at the Property Coordinator level. The role offers an anticipated annual base salary range of $65,000–$75,000, along with the opportunity to earn a discretionary bonus. Actual compensation will be based on experience, qualifications, skills, and location.
Benefits
At Anchor Health Properties, employees receive 100% employer-paid medical, dental, and vision insurance options, a $2,000 HSA contribution, and a 401(k) with up to 4% match. Additional benefits include generous time off, professional development support, and career growth opportunities.
Apply
If you are interested in joining the Anchor Health Properties team, please apply by submitting your resume. Applications will be reviewed on a rolling basis, and the position will remain open until filled.