Assistant Project Manager - Utility Solar

About the role

Position Summary The Assistant Project Manager — Utility Solar supports the Project Manager and project team with the administrative, documentation, and tracking tasks that underpin risk management, change management, contract/deliverable management, and reporting on one or more utility-scale solar (and where applicable, BESS) construction projects. This is an entry-to-mid-level project management role focused on building foundational skills in project controls, documentation, and cross-functional coordination, as a development track toward Project Manager.

Responsibilities

• Risk Management Support Assist in maintaining the project risk register by entering, updating, and organizing risk data as directed by the Project ManagerHelp track status and due dates of risk mitigation action items and follow up with responsible partiesFlag potential issues or delays noticed during document review or field coordination to the Project Manager
• Change Management Support Assist in preparing change order documentation, including compiling backup (quantities, invoices, field reports, photos) to support pricing and schedule impactMaintain and update the change order log/tracker under the Project Manager's directionHelp draft routine correspondence and notices related to changes, for Project Manager review before submission
• Contract & Deliverable Support Maintain deliverable logs/trackers (submittals, permits, insurance certificates, closeout documents) and follow up on outstanding itemsAssist with organizing and filing contract documents, subcontracts, and purchase ordersSupport subcontractor compliance tracking (insurance certificates, lien waivers, certified payroll where applicable)Help prepare submittals and track RFI logs, routing items to the appropriate team members and following up on responses
• Reporting Support Assist in compiling data for weekly/monthly project status reports (schedule updates, cost tracking, milestone status)Update project management software/trackers with current schedule, cost, and deliverable informationHelp prepare slides, charts, and summary materials for internal and client/owner reporting, under Project Manager review
• Administration & Coordination Coordinate meeting scheduling, agendas, and minutes for project meetings as assignedServe as a point of contact for routine document requests from field teams, subcontractors, and vendorsSupport onboarding of new subcontractors/vendors (documentation collection, system setup)Perform other project administration tasks as assigned by the Project Manager

Requirements

• 1–3 years of experience in project management, project engineering, or construction administration; internship or co-op experience in construction/energy considered
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Excel, Word, and PowerPoint; willingness to learn project management software (Procore, MS Project, Primavera, or similar)
• Strong written and verbal communication skills
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Bachelor's degree in Construction Management, Engineering, Business, or related field, or equivalent experience

Preferred Qualifications

• Coursework or internship experience related to utility-scale solar or renewable energy construction
• Familiarity with construction contract terminology (change orders, submittals, RFIs)
• Exposure to projects using both union and non-union labor