Assistant Project Manager - Commercial Construction

About the role

The Assistant Project Manager (APM) supports ACI’s field operations on commercial construction projects by ensuring field supervision has the materials, equipment, and information needed to complete the scope of work. Working as an extension of the Senior Project Manager (SPM) and/or Project Manager (PM), the APM is responsible for understanding and accomplishing the customer’s goals while protecting and promoting the interests of ACI and its subcontractors/suppliers.

Responsibilities

• Assist SPM/PM with submission and review of permits, proposals, submittals, contracts, and change orders
• Review specifications and drawings to prepare subcontractor scopes of work
• Understand contract documents and help identify scope gaps
• Prepare and distribute project RFIs and submittals; maintain subsequent logs
• Review vendor/supplier submittals for conformance to contract documents and track the submittal process
• Manage project-specific materials and equipment purchases, including sourcing, vendor relations, ordering, tracking deliveries, and processing invoices
• Assist PM with procurement and the buyout process
• Create and maintain internal project schedules and tracking reports
• Support field teams by expediting schedules, completing field paperwork, and expediting materials
• Assist the superintendent with enforcing site safety and notify management of issues affecting safety, quality, budget, and progress
• Support operations and PM with client communications regarding schedules and milestones
• Maintain good customer relationships
• Assist and support the PM by attending/scheduling project meetings with ACI’s team, clients, subcontractors, vendors, and suppliers
• Prepare and distribute subcontractor and client meeting minutes
• Attend and set up punch-list walk-throughs; compile punch lists and forward to PM and superintendent
• Compile and provide closeout documentation (turnover packages) to the client at project completion (as-built drawings, O&Ms, warranties, etc.)
• Establish good working relationships and foster positive communications with team members, management, vendors, and clients
• Keep up-to-date on industry trends and developments
• Perform other duties as assigned

Requirements

• Bachelor’s degree in Mechanical or Construction Engineering or a related field, or 3 years of experience helping run commercial construction projects, or an equivalent combination of education and experience in a commercial construction environment
• Intermediate to advanced skill level in Microsoft Office products including Word, Project, Excel, Outlook, and PDF editing software (Bluebeam, Adobe)
• Ability to learn company-specific software as needed (e.g., Procore and Viewpoint)
• Proven track record working with people, teams, and projects
• Ability to multi-task, work with minimal supervision, follow written and oral instructions, show attention to detail, and demonstrate problem-solving skills
• Must be able to pass a post-offer pre-employment drug screen and may be required to complete additional background checks (e.g., DMV, criminal history)
• Must adhere to all company policies and procedures
• Must be available to work assigned schedules

Work Environment

Works in a professional office environment and routinely uses standard office equipment. Position may require visits to or working from construction sites.

Physical Demands

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Travel

May require infrequent travel, typically without overnight stays.

Preferred

• Familiarity with 3D modeling software (Revit, AutoCAD, Inventor, Navisworks)
• Experience in electrical commercial construction
• Prior military experience

Benefits

• $0 cost for medical, dental, short-term disability, and life insurance (employee-only coverage)
• Dental insurance plan
• Vision insurance plan
• 401(k) retirement plan with generous company matching
• Health savings plan with generous company matching
• Wellness programs