Assistant Project Manager

LOCATION | Tulsa, OK
REPORTS TO | Director of Project Management
TEAM | Project Management

About the role

At Cyntergy, we’re committed to building relationships by investing in and serving our people, community, and clients through strong, capable teams. We seek an Assistant Project Manager to help lead projects for our clients, coordinate project teams, and serve as our clients’ best partner. The ideal candidate is a poised, self-motivated professional and facilitator who empowers teams to succeed.

Responsibilities

• Manage smaller projects from inception through completion.
• Assist in establishing and managing client relationships across sectors including government agencies, private customers, contractors, architects, and engineers.
• Manage project finances including budgeting, invoicing, and collections.
• Articulate client goals and objectives; plan and manage scope, schedule, and budget in coordination with leadership to ensure on-time, within-scope, within-budget delivery.
• Assess technical feasibility of client goals with department directors.
• Support proposal preparation efforts.
• Prepare project meeting agendas and minutes, facilitate meetings, and track action items.
• Organize project files and maintain comprehensive documentation.

Requirements

• Minimum of 3 years of prior work experience in engineering or architectural design, project/team leadership, or management.
• Excellent communication skills (verbal, graphical, and written) with the ability to convey ideas clearly.
• Proficiency with MS Office and OneNote; experience with Smartsheet and Deltek Vision (or similar ERP system) is preferred.
• Ability to learn new software quickly.
• Knowledge of AIA standard contracts and forms is preferred.
• Ability to read, analyze, and interpret technical documents.
• Strong listening skills and respectful interactions.
• Positive outlook, coaching mentality, and willingness to learn.
• Self-confidence, honesty, and commitment.
• Willingness to accommodate overnight travel by car and air, and to work overtime as required.
• Ability to prioritize critical activities, plan ahead, and determine next steps.
• Experience in architectural and engineering design, coordination, documentation, and construction is preferred; willingness to learn this sector is required.

Qualifications

• Education: BS in Architecture, Engineering, Construction Management, Business, or equivalent from an accredited college or university; BS in Architecture or Engineering is preferred.
• Professional: PMP or PSMJ’s AECPM Certification and/or Licensed Architect or PE designation is a plus.
• Experience: Minimum of 3 years in design, project management, engineering, or architecture; experience managing multi-discipline commercial, government, or retail projects is desired.
• Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Demands

• Regularly required to sit; talk and hear.
• Regularly required to stand, walk, and use hands to handle or feel.
• Occasionally lift and/or move up to 10 pounds.
• Specific vision abilities include close vision and ability to adjust focus.