Assistant Project Manager

About the role

This apprentice-based position focuses on training for managing commercial projects from inception to closure. The Assistant Project Manager operates under the direct supervision of the Project Management Manager and supports the flow of material from planning through completion of smaller and less technical projects. Duties include maintaining schedules, project documentation, and databases; coordinating with teams and stakeholders; monitoring budgets and timelines; and ensuring deliverables meet specifications and client expectations.

Responsibilities

• Assist in preparing and maintaining project documentation (plans, reports, schedules) and files.
• Schedule meetings, prepare agendas, and take minutes.
• Coordinate with project team members and external stakeholders to ensure timely task completion.
• Monitor project timelines and milestones; report deviations or issues to the Project Manager.
• Assist in preparing and tracking project budgets and expenses.
• Facilitate communication within the project team and with external stakeholders.
• Draft and distribute project-related communications (emails, notices, updates).
• Serve as a point of contact for project inquiries and provide requested information.
• Ensure project deliverables meet quality standards and client expectations.
• Assist in developing and implementing project processes and procedures.
• Collect, compile, and analyze project data to support decision-making and reporting.
• Prepare regular status reports and presentations for project updates.

Qualifications

• Associate degree in business administration, project management, or a related field preferred.
• Minimum 1 year of experience in a project support or administrative role preferred.

Skills and abilities

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively.
• Strong attention to detail and problem-solving skills.
• Self-motivated and proactive with a collaborative approach.
• Ability to work under pressure and meet deadlines.

Physical requirements

• Lifting: Less than 10 lbs frequently; 10–25 lbs frequently; 26–50 lbs occasionally; 51–75 lbs not at all; 75–100 lbs not at all; 100+ lbs not at all.
• Carrying: Less than 10 lbs not at all; 10–25 lbs not at all; 26–50 lbs not at all; 51–75 lbs not at all; 75–100 lbs not at all; 100+ lbs not at all.
• Physical activity frequency: Sitting continuously; standing frequently; walking frequently; bending/stooping occasionally; climbing stairs frequently; reaching frequently; crouching/squatting occasionally; kneeling occasionally; balancing occasionally; repetitive motion continuously; pivoting occasionally; pushing/pulling occasionally; grasping continuously; fingering continuously; talking frequently; driving occasionally; desk work continuously; computer use continuously; telephone use frequently; hearing continuously.

Pay

Pay range: $25.00 – $35.00 per hour. Individual compensation is determined based on job-related skills and qualifications, education, relevant experience, work location, internal equity considerations, and overall responsibilities of the position.

Schedule

Occasional travel may be required to perform job duties.