Assistant Office Manager - Cooley Station Office

Location: Gilbert, AZ - Cooley Station Office - 4099 East Williams Field Rd, Suite 101, Gilbert, AZ 85295

About the Role

An Assistant Office Manager is a highly engaged leader that possesses a high level of acuity in business acumen and is focused on developing a patient-focused team that is goal oriented.

Responsibilities

• Effective execution of Total Patient Experience (TPE).
• Develop and maintain a good working relationship with doctor/doctors associated with office location.
• Enforce all corporate policies and procedures.
• Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way.
• Assist with executing day-to-day operations of the office, including:
  • Monitor and assist with office flow, supply inventory, team member training, and other duties as assigned or needed within the office.
• Assist leading the office by guiding them to success through focused support and coaching as directed by the Office Manager.
• Handle team member and patient questions in the absence of the Office Manager.

Requirements

• Previous medical office experience preferred; previous leadership experience strongly preferred.
• Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience.
• Favorable result on background check as required by state.
• Must be able to provide proof of identity and right to work in the United States.
• High school diploma or GED required.
• ABO and NCLE certifications preferred but not required.

Skills

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook.

Physical Requirements

This role requires a variety of physical activities to effectively perform essential job functions. The position involves:

• Frequent walking (75%), sitting (50%), and standing (50%).
• Regular bending, stooping, and reaching (25–50%).
• Lifting, carrying, pushing, and pulling items up to 25 lbs.
• Strong fine motor skills and full use of hands for constant grasping, writing/typing, and use of technology.
• Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus—required 100% of the time.
• Occasional driving or climbing may also be necessary.

Benefits

• Full Benefits Package: Medical, Vision, Dental, and Life Insurance.
• 401k + Employer Matching.
• Paid Time Off (PTO) and Paid Holidays.
• Paid Maternity Leave.
• Competitive Base Pay.
• Employee Discounts.

Schedule

• Full Time.
• Offices are open Monday-Friday 8am-7pm, Saturday 8am-4pm (daily hours vary by location).
• You may need to work a little earlier and/or later as needed.
• You will not work all of these hours, but you must have open availability to work any shift within these hours.