Assistant Manager of Events

Event Planning and Execution

Leads assigned events from beginning to end, including planning, coordination, on-site execution, and post-event follow-up.

Makes key decisions regarding the planning and execution of assigned events in partnership with leadership and the broader Advancement team.

Provides event planning expertise and logistical support to other departments for their major events such as employee gatherings, conferences, board meetings, and special guest speakers.

Vendor Relationships

Manages vendor relationships and event-related services such as coordinating event setups, catering, parking, and other key details with appropriate staff for event setups both on and off campus, adjusting and resolving issues as necessary.

Collaboration with Marketing and Development Teams

Collaborates with the marketing team for design and execution of creative elements.

Maintains RSVP lists and ensures smooth communication with attendees as well as organization of all attendee details.

Collaborates closely with marketing and development teams to ensure communication timelines are met and key information on donors or prospective donors is catalogued into the appropriate database.

Internal Communication and Support

Ensures excellent communication amongst internal teams so that all aspects of the event are well understood and operate efficiently.

Provides direction to student employees, vendors, volunteers, and other event support personnel during assigned events and makes real-time decisions necessary for successful event execution.

Supporting Other Departments

Serves as a resource to departmental partners regarding event planning, logistics, timelines, and execution and recommends solutions based on event needs and university standards.

Assists with evaluating event processes and recommends improvements to enhance efficiency, guest experience, and overall event execution.