Assistant Manager, Inventory Planning & Management

About the role

The Assistant Manager, IPM / Inventory & PO – Junior supports day-to-day purchasing, inventory management, and product supply operations for Vivace. This position works closely with Product, Sales, Warehouse, and overseas vendors to ensure accurate purchase orders, appropriate inventory levels, and timely product delivery. The role will also support inventory and purchasing activities for new Hair Brand initiatives as the business expands.

Responsibilities

• Prepare, issue, and maintain Purchase Orders (POs) based on inventory requirements and product plans.
• Monitor inventory levels, sales trends, incoming shipments, and product availability.
• Track production, shipment, and delivery schedules and follow up on outstanding orders.
• Coordinate with overseas vendors/factories regarding PO status, production schedules, quantities, and delivery timelines.
• Maintain accurate PO, inventory, shipment, and product-related data in internal systems.
• Assist with inventory planning to minimize out-of-stock and overstock situations.
• Communicate inventory and incoming shipment status to Sales, Product, Warehouse, and other related teams.