Assistant Manager, Accounting

About the role

Inaba Foods (USA) Inc. is seeking an experienced Assistant Accounting Manager to oversee day-to-day accounting operations, manage month-end close workflows, supervise accounting staff, and support our enterprise ERP transition in the U.S.

Responsibilities

• Manage and oversee day-to-day AP/AR operations, cash applications, customer credit memos, billing audits, and daily bank Positive Pay exception reviews.
• Lead month-end close tasks across the AP/AR team, preparing and posting journal entries for expense accruals, prepaid amortizations, inventory estimates, and reclassifications.
• Oversee team expense management and review/approve employee expense reports and timecards in automated systems (e.g., ADP).
• Calculate, verify, and reconcile complex monthly sales broker commissions and trade rebates across multiple networks.
• Prepare audit-ready balance sheet reconciliations, general ledger account analyses, and monthly financial statements compliant with US GAAP.
• Audit and reconcile monthly storage, freight, and 3PL warehouse billing statements against supporting documentation.
• Submit monthly financial packages to external CPA partners, process estimated tax payments/notices and facilitate the annual audit.
• Support the company's ERP transition from QuickBooks Desktop to Microsoft Dynamics 365 Business Central (COA mapping, data migration, and report testing).
• Provide supervision, training, and ongoing technical guidance to AP/AR staff; lead weekly team check-ins and regular 1-on-1s.
• Partner with cross-functional teams (Logistics, Sales, Marketing) to resolve billing discrepancies and operational accounting needs.
• Adhere to all Company policies, procedures, and business ethic codes; represent the Company in a professional manner.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field; CPA or CPA candidate a plus.
• 4+ years of progressive accounting experience, including month-end close, general ledger accounting, and balance sheet reconciliations.
• Proven experience supervising, reviewing, or guiding accounting staff (AP/AR).
• Strong knowledge of US GAAP principles, internal controls, accrual accounting, and audit-ready reconciliations.
• Experience in broker commission calculation, trade rebate tracking, or complex sales allowance reconciliations.
• Experience supporting an ERP implementation or transition (specifically Microsoft Dynamics 365 Business Central, NetSuite, SAP, or similar Cloud ERP) is strongly preferred.
• Proficient with QuickBooks Desktop (Enterprise) and automated expense/payroll software (e.g., ADP).
• Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP, INDEX/MATCH); experience using Excel Macros, VBA, or Python for data processing is preferred.
• Excellent organizational, analytical, problem-solving, and communication skills; ability to prioritize and delegate effectively.
• Strong accounting focus with leadership capabilities.
• Self-starter with a continuous improvement and process automation mindset.
• Able to multi-task, manage multiple priorities, and work cross-functionally under time constraints.
• High attention to detail, accuracy, and proactive problem-solving skills.