Assistant for the Chief Veterinary Medical Officer's Office (BLANK AST 3)
Job Summary
Independent of supervision, provide high level administrative assistance to the Office of the Chief Veterinary Medical Officer (CVMO) and the VMTH Leadership team. Manage the visitor programs for the Veterinary Medical Teaching Hospital (VMTH), including financial transactions and regulatory compliance. Provide confidential administrative support for committee activities, special projects and events, including program assessment, planning, directing and implementing processes to ensure operational efficiency. Develop confidential materials and ability to maintain confidentiality on materials filed, copied, collated, discussed and distributed. Support various assignments relating to the house officer affairs and student affairs positions.
Recruitment Period
One Month: Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the apply by date. Apply By Date 09/01/2026 by 11:59 pm
Qualifications
- No minimum license required.
- No minimum Education required.
- Minimum Qualifications:
- For full consideration, applicants are encouraged to upload license and/or certification if required of the position.
- Experience providing high level administrative support including managing complex calendars and schedules, assisting with complex meetings and events.
- Use professional concepts and skills to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues.
- Able to use sound judgment in responding to issues and concerns.
- Oral, written and interpersonal skills to effectively and professionally communicate in person, in writing, on the telephone, or through electronic media with a diverse set of stakeholders such as staff, students, residents and faculty, to include high level writing skills including typing, transcribing and proofreading in an expeditiously accurate manner.
- Strong organizational skills and ability to multi-task with demanding time frames.
- Computer skills using Windows, Word, Excel, email, internet and other systems.
Key Responsibilities
- Administration: 90%
- Purchasing and Miscellaneous: 10%
Department Overview
The Veterinary Medical Teaching Hospital (VMTH) is a unit that provides clinical case material in support of the teaching programs throughout the School of Veterinary Medicine on a 24-hour basis. Its primary objectives are to train professional (veterinary) students, graduate clinical students (interns and residents), and graduate academic students; to provide veterinary services to the public; to serve as a referral center for practicing veterinarians, and to advance veterinary medical knowledge.
Position Information
- Salary or Pay Range: $29.40 – $42.14
- Salary Frequency: Hourly
- Salary Grade: 108
- UC Job Title: BLANK
- AST 3
- UC Job Code: 004722
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100%
- Fixed Shift (Work Schedule): Monday-Friday 8:00am-5:00pm
- Location: Davis, Ca
- Union Representation: CX-Clerical/Admin
- Benefits Eligible: Yes
Benefits
- High quality and low-cost medical plans to choose from to fit your family's needs.
- UC pays for dental and vision coverage for you and your family.
- Retail plans for eligible employees including Pension and other Retirement Saving Plans.
- Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity.
- Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees.
- Lactation Support Program and Family Care discounts and resources.
- Employee Well-being resources and programming to support thriving in all aspects of employee’s lives.
- On-site Employee Assistance Program including access to free mental health services.
- Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements.
- Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements.
- Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees.
- Access to free professional development courses and learning opportunities for personal and professional growth.
- Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees.
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements
Please contact your recruiter with questions regarding which activities apply by position.
Misconduct Disclosure Requirement
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here.
Equal Opportunity Employer
The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Background Check Program
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
You Belong Here
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks