Assistant Finance Officer

About the Role

The Assistant Finance Officer will play a critical role in supporting the day-to-day financial operations of the Sendea Institute for Energy and Management (SIEM). Reporting directly to the Finance Manager, the ideal candidate will assist in maintaining accurate financial records, preparing financial reports, ensuring compliance with financial regulations from key stakeholders, and supporting budgeting and audit processes. This position is based at Jeffeh House, Bahai Road, Kisaasi-Kawempe North, and is a contract role. Female applicants are highly encouraged to apply.

Responsibilities

• Manage petty cash and provide timely cash status reports.
• Write payment vouchers for approval by the Finance Manager and CEO, ensuring all vouchers are supported by relevant documentation such as invoices, receipts, and contracts.
• Maintain accurate financial records, including data entry, reconciliations, and ledger management in QuickBooks Online.
• Maintain organized financial filing systems and digital records, in compliance with internal financial policies and regulatory requirements.
• Assist in preparation and submission of PAYE, NSSF, WHT, and VAT returns to statutory authorities.
• Collaborate with other departments to ensure accurate financial tracking of institute activities.
• Assist in the budgeting and proposal writing process by providing inputs required by the Finance Manager.
• Assist in preparing monthly, quarterly, and annual financial reports.
• Monitor and manage accounts payable and receivable.
• Support financial reporting for donor-funded projects and grants.
• Assist with internal and external audits by providing necessary documentation and analysis.
• Perform any other finance-related duties as assigned by the Finance Manager.

Qualifications and Experience

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• At least 2 years of experience in a finance or accounting role, preferably in an NGO, educational institution, or social enterprise.
• Proficiency in QuickBooks accounting software, particularly the online versions.
• Strong understanding of financial regulations and accounting principles.
• Excellent numerical, analytical, and problem-solving skills.
• High level of integrity, attention to detail, and organizational skills.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.

Desirable Attributes

• Experience working in the renewable energy or educational sector.
• Knowledge of donor reporting and grants management.
• Age not exceeding 28 years.

Application Deadline: 6th June 2025

Interested candidates should submit a CV, Cover letter, and Academic Documents in one PDF to hr@sendea.org with the subject line: Application – Assistant Finance Officer at Sendea.