Assistant Facility Manager

About the role

The Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment under the supervision of the Facilities Manager. Key responsibilities include supporting the day-to-day implementation of policies, procedures, programs, and workplace services delivery, responding to tenant needs, ensuring environmental health and safety, and managing maintenance programs.

Responsibilities

• Aid in the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance.
• Ensure all contracts are reviewed and bid out as required, and confirm invoices match contract pricing.
• Respond promptly to requests for building maintenance, repairs, cleaning needs, etc., from building occupants.
• Assist in the preparation of budgets, financial reports, and contracts related to the facility(s) or complex.
• Monitor and ensure tenants and vendors comply with insurance requirements and coordinate all claims as needed.
• Proactively inspect the facility, systems, rooms, common areas, etc., and report findings or issues to the Facility Manager.

Requirements

• A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience.
• Relevant experience in maintenance, construction, engineering, and all facets of property operation and building management.
• CMMS/Work Order Management experience preferred.

Qualifications

• Ace in communication, problem-solving, and analysis.
• Excellent computer and systems knowledge, strong literacy in Microsoft Office Suite.
• Strong discipline of financial management including financial tracking, budgeting, and forecasting.
• Knowledge of Financial Systems (Yardi a plus).

Skills

• Communication Proficiency (oral and written)
• Technical Proficiency
• Problem Solving/Analysis
• Leadership
• Teamwork
• Orientation
• Relationship Management
• Financial Management

Benefits

Includes a comprehensive benefits package, competitive pay, and opportunities for enrollment in various benefit programs. The compensation range for this role is $36.47 - $42.90 per hour.