Assistant Facility Manager

About the role

The Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment under the supervision of the Facilities Manager. The role focuses on implementing policies, procedures, and workplace services while ensuring a well-managed and maintained building environment.

Responsibilities

• Ensure day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance.
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Respond promptly to requests for building maintenance, repairs, cleaning needs, etc., from building occupants and implement ongoing contract programs to address and resolve needs and problems.
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including but not limited to Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report and other reports and documentation as required.
• Aid in providing information and reports necessary for the development of capital budgets for the facility.
• Prepare budgets, financial reports (monthly and quarterly), contracts, expenditures, and purchase orders related to the facility(s) or complex as directed.
• Assist in preparing budgets, financial reports (monthly and quarterly), contracts, expenditures, and purchase orders related to the facility.
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.
• Proactively inspect the facility, systems, rooms, common areas, etc., and report back any findings or issues to the Facility Manager.

Requirements

• A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience.
• Experience in maintenance, construction, engineering, and all facets of property operation and building management.
• CMMS/Work Order Management experience is preferred.

Qualifications

• Ace in Associate’s degree in facilities management, building, business or other related field.
• Bachelor’s degree preferred.
• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended.
• Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
• Proficient in understanding management agreements and contract language.
• Skilled in Building Management Systems maintenance and monitoring.
• Knowledge of Financial Systems (Yardi a plus).

Key Competencies

• Communication Proficiency (oral and written)
• Technical Proficiency
• Problem Solving/Analysis
• Leadership
• Teamwork
• Orientation
• Relationship Management
• Financial Management

Important Experience

• Experience in maintenance, construction, engineering and all facets of property operation and building management.
• Experience in managing facilities and overseeing maintenance programs.
• Experience in preparing budgets, financial reports, and contracts.
• Experience in coordinating tenant and vendor compliance with insurance requirements.
• Experience in proactively inspecting facilities and reporting findings.

Physical Demands

• Regularly communicate with others and exchange accurate information.
• Operate a computer and other office productivity machinery.
• Move about the workplace.
• Remain in a stationary position for 50-75% of the time.
• Extend hands and arms in any direction.

Other Duties

• This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.
• The company will not pay less than minimum wage for this role.

Compensation

$27.79 - $32.692307